Reconciliation Specialist

The Reconciliation Specialist utilizes exceptional auditing and investigating skills to identify discrepancies and resolve them.

Job Relationships

• Reports to the Remittance Process Supervisor

Principal Responsibilities

• Reconciliation of Cash/Check/and credit card payments from patients with the bank deposits and the credit card companies on a daily basis
• Reconciling posted payments for multiple organizations against bank deposits 
• Identifying and addressing deposits with missing remit information that prevents the payment from being posted onto the correct account.
• Retrieving remit and payment data from various insurance payer and vender websites
• Reports all deposit and posting activity to Accounting utilizing a variety of spreadsheets and tracking tools and works with venders to ensure timely and accurate reporting.
• Scans all required documents for accounting and/or document storage as needed, including daily jackets.
• Manages the flow of checks and cash shipped into the department by mail or from Clinical locations by depositing, reporting, and potentially posting the funds.
• Works with clinical teams to resolve batch issues.
• Responds to inquiries regarding missing or mis-posted payments.
• Monitors payer payment cycles and reports anomalies to leadership daily.
• Follows up on unposted activity to ensure the reason for the unposted monies is addressed in a timely manner.
• Monitors bank deposits by major payers and alerts leadership team of gaps or delays in payments.
• Distributes posting and deposit information to partner vendors.
• Posts Payroll deduction payments to accounts for Clinic Employees
• Deposits MOHA cash payments
• Assists leadership with projects within related scope of responsibility.
• Performs other job duties as assigned.
• Comply with Springfield Clinic incident reporting policy and procedures.
• Adhere to all OSHA and Springfield Clinic training and accomplishments as required per policy.

Education/Experience

• High School graduate or GED required.  
• 10 key calculator experience required.
• Previous banking/cashiering experience helpful.
• Familiarity with insurance EOBs strongly preferred.
• Computer and typing skills required.

Knowledge, Skills and Abilities

• Must have a good understanding of basic accounting principles.
• Must exercise good human relation skills in relating to other department.
• Must be proficient at using Excel.

Working Environment

• Office environment, sitting for long periods

PHI/Privacy Level

• HIPAA1