$EXEMPT: Yes
CLASSIFICATION: Full-Time
REPORTS TO: Executive Administrator for the PD
DEPARTMENT: Police
SALARY RANGE: $50,895-$76,343/ Annually
HIRING RANGE: $50,895-$63,619/ Annually DOQ
- Candidates with previous experience in Records Management OR Police Evidence Handling are strongly encouraged to apply.
- Highly qualified candidates may be considered for a higher rate of compensation.
ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES
The mission of every employee at the Town of Frederick is to “Foster an Exceptional and Inclusive Community that is Built on What Matters”. Each employee is measured by the ability to adhere to the Town’s core values of Family, Respect, Empowerment, and Dedication.
NATURE OF WORK
Under the supervision of the Executive Administrator for the Police Department, the Records and Evidence Technician is the first point of contact for external customers. This position is responsible for accepting, logging, securing, tracking, transferring, inventorying, and purging all property and evidence that comes into the Police Department. This position oversees the maintenance of all Police Department records, ensuring NIBRS accuracy, fulfilling court requests, records release and redaction, seals & expungements, citation management, and purging. Administrative duties include CCIC entries, modifications, and cancellations as well as filing, performing background checks, fingerprinting, sex offender registry, impounded vehicle release, animal licensing, collecting payments, and ordering department supplies and forms.
The Town of Frederick is an organization that is Built on What Matters. We seek to attract and retain the best team members to assist us in accomplishing the mission and vision of the Board of Trustees. We work to foster a culture of Family, Respect, Empowerment, and Dedication (FRED), which encourages all team members to build upon their strengths and celebrate their successes through mutual support, collaboration, and teamwork.
ESSENTIAL DUTIES
The duties listed herein are illustrative of the essential duties of the job and do not include other nonessential or peripheral duties that may be required or assigned.
- Provides primary front desk coverage. Assists customers in person, over the phone, via email or through the Town’s website. Provides excellent customer service to both internal and external customers.
- Responsible for accepting, storing, securing, and purging all property and evidence. Ensures proper chain of custody and appropriate procedures are followed at all times. Ensures evidence and property are correctly packaged and protected. Maintains accurate records of inventory and purges evidence appropriately.
- Maintains responsibility for the NCIC computer terminal. Completes CCIC/NCIC entries, validations, modifications, and cancellations as required. Completes sex offender registrations and ensures compliance.
- Ensures NIBRS accuracy in police reports. Processes municipal and county summonses.
- Oversees the management and maintenance of all Police Department records, databases, and files. Releases, redacts, and purges records as appropriate.
- Conducts criminal background checks and motor vehicle checks as needed. Fingerprints applicants and employees as required.
- Maintains strong working relationships with municipal and county courts, outside testing agencies, and officers.
- Performs administrative duties in support of the Police Department including ordering supplies, forms, business cards, promotional items, and PPE, filing, writing reports, creating documents, and spreadsheets, data entry, etc.
- Issues pet licenses to residents. Assists with VIN inspections. Handles money and processes payments.
- Performs other duties as assigned by the Chief of Police or the Commanders.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
- Exceptional attention to detail.
- Working knowledge of federal and state laws regarding physical evidence and police records.
- Highly organized with the ability to multi-task, establish priorities and follow them through to completion.
- Ability to work independently and as part of a team. Self-motivated and able to work with very minimal supervision.
- Strong relationship-building skills. Ability to establish and maintain effective working relationships.
- Ability to receive and respond to customer inquiries, requests and complaints with tact, discretion and diplomacy.
- Excellent written and verbal communication skills.
- High level of proficiency in the use of Microsoft Office products, including MS Word, Excel and Outlook.
- Must have Notary Public and CCIC certifications, or the ability to obtain them within six months of hire.
- Must be NIBRS trained or able to attend training within six months of hire.
EDUCATION, EXPERIENCE AND TRAINING
- At least two years of experience working in the areas of police records or evidence management is required.
- High school diploma or GED required. Must be at least 18 years of age.
- Must be able to pass a comprehensive background check, computer voice stress analysis, drug screen, and psychological exam.
WORKING ENVIRONMENT / PHYSICAL REQUIREMENTS
The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk, see and hear, and to use hands to finger, handle, touch or feel. The employee is frequently required to stand, walk, sit, and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus. Most work is performed in a typical office setting. The noise level is usually moderate. Police department employees are considered “essential personnel” and are not subject to the same rules of attendance and time off as other non-essential Town employees.
The Town of Frederick is an equal opportunity employer, and does not discriminate on the basis of age, race, color, ancestry, religion, creed, national origin, gender, physical or mental disability, sexual orientation, gender identity, or veteran status. The Town complies with the Civil Rights Act of 1964, related Executive Orders 11246 and 11375, Title IX of the Education Amendments Act of 1972, Sections 503 and 504 of the Rehabilitation Act of 1973, Section 402 of the Vietnam Era Veteran's readjustment Act of 1974, the Age Discrimination in Employment Act of 1967, as amended, the Americans with Disabilities Act of 1990, the Civil Rights Act of 1991, and all civil rights laws of the State of Colorado. Accordingly, equal opportunity of employment shall be extended to all persons and the Town shall promote equal opportunity and treatment through fair and equitable hiring practices. The Town of Frederick Administration Building is located at 401 Locust Street, Frederick, CO 80530.
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