Records and Information Management Specialist

Title: Records and Information Management Specialist
Client - FHFA
Location - Washington, DC (Hybrid) 


Major Duties and Responsibilities:

• Provides support to RIM in the preparation of a variety of reports for submission to larger agency reports, and the technical maintenance of any reporting systems. Subjects include budgeting, strategic planning, and performance tracking.

• Provides support managing office documents, files, and folders. Assists in the development and implementation of training classes in the areas of records and information management.

• Receives and manages records indexes capturing information about the Agency records and files, secures them, and provides records retrieval assistance.

• Assists in the management of FHFA’s forms and guidelines program.

• Assists in creating, maintaining, and updating the electronic records and information management application, scanning documents, confirming receipt of requests, drafting general communications, and processing invoices.

• Provides administrative support on RIM program responsibilities and/or special projects including preparation of various documents in hard copy and electronic formats. Organizes meetings, captures discussions, and tracks action items.

• Transfers essential records to offsite storage, distributes materials, and performs other duties as needed.

Knowledge Required by the Position:

• Demonstrated knowledge of effectively managing and organizing documents and files in an electronic environment, recordkeeping issues involved in the life cycle of paper and electronic records, records schedules, essential records, and procedures for retiring and transferring records.

• Strong knowledge and abilities of administrative procedures and practices including tracking and updating programs/projects, requisitions, and invoice processing.

• Demonstrated advanced skill in operating various computer software packages including Microsoft Office 365 suite of applications.

• Ability to effectively manage time and prioritize work to achieve required results and due dates.

• Ability to work effectively with staff and management of all levels and personnel from outside the agency (orally and in writing).

• Skill in diplomacy, tact, and handling stress under pressure.

• Producing work with quick turnaround times, adjusting to changing requirements, and handling high-pressure situations.