Records & Knowledge Management Specialist

XMSTART is looking to add a highly organized and proactive full-time Records & Knowledge Management Specialist to our team in Chantilly, VA. This position is 100% onsite and supports the Special Activities Office (SAO) by providing comprehensive support in records planning, control, organization, and disposition—ensuring proper documentation and compliance across all recordkeeping functions.

Responsibilities:

• Support the planning, control, organization, and execution of activities involved in managing records creation, maintenance, use, and disposition for SAO.
• Provide program-level and business process records support in accordance with NRO statutes, regulations, policies, directives, and standards.
• Advise and promote Records & Knowledge Management best practices throughout the SAO organization.
• Conduct assessments of SAO’s records management program; recommend and implement improvements as needed.
• Maintain and audit the SAO group file plan structures, including both hard copy and electronic records.
• Deliver annual updates to the SAO Records Management Plan (official file plan).
• Administer the SAO online data repository tool and manage content for the SAO records management website.
• Maintain and update the SAO Business Management Plan on an annual basis.
• Manage and maintain mail group structures to ensure appropriate access and communication flow.
• Provide administrative support to the Director’s Action Group (DAG) in accordance with established policies and procedures.

Qualifications:

• Minimum 3 years’ experience in records management, knowledge management, or related information governance roles
• Familiarity with federal or Intelligence Community records standards and requirements
• Experience developing or maintaining organizational file plans and official records repositories
• Strong written and verbal communication skills; ability to advise stakeholders on compliance matters
• Proficient in Microsoft Office and records management platforms or databases

Desired/Preferred Qualifications:

• Experience supporting NRO or other Intelligence Community (IC) components
• Knowledge of the NRO Records & Information Management framework
• Familiarity with business process documentation and change implementation
• Experience supporting government policy or administrative support functions

Education:

• Bachelor’s Degree in Information Management, Business Administration, or related discipline preferred

Certification:

• N/A

Security Clearance Requirements:

• Top Secret/SCI with CI Polygraph required