Records Assistant

Posting Date

Application Deadline

Pay Range

Job Type

Department

About the Position

As our Records Assistant, you will provide research and organizational support to the Maricopa County Attorney's Office. With a careful eye for detail, you will research case and court documents and utilize multiple file management systems to audit and correct case data. You will also use excellent communication skills to coordinate successfully with the case's managing bureau.

About Us

We believe in integrity. We believe in justice for all. We are proud to deliver high-quality prosecution, comprehensive victims' services, crime prevention programs, and more to the residents of Maricopa County. If you would like to utilize your talents and skills to stand up for Maricopa County, apply today, and join our team!

Proud to Offer

• Work with a greater purpose

• Tuition reimbursement

• Exceptional work-life balance, with hybrid work schedule options

• Opportunities for growth and development within Maricopa County

• Low-cost, high-value healthcare for you and your qualifying dependents

• Child care benefits, including access to our on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families

• Paid vacation, sick time, and parental leave

• Extensive wellness program, including an incentive

• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% monthly contribution rate that includes a 100% employer match on Day 1

• Want to learn more about the County’s Qualifying and Compensation Philosophy? Follow this link to learn more!  Work With Us | Maricopa County, AZ

We Require

• One year of clerical and/or administrative experience

• High school diploma or GED

• Post-secondary education may substitute for the required experience on a year-for-year basis

Other Requirements

Successful candidates must currently possess, or have the ability to obtain, a valid Arizona Driver's license by the time of hire

We Also Value

Experience in a law office, judicial, court, or law enforcement environment

Job Contributions

• Organize case files for destruction and storage

• Provide quality control, update or include missing case information, and destructed information into the Maricopa County Attorney's Office internal databases, Prosecutor by Karpel

• Research case information from various databases, including PbK, County Attorney Information System, ICIS Justice Court database, ICIS Superior Court database, and OnBase, among others

• Order file requests, which include procuring, receiving, inspecting, distributing, inventorying, moving, maintaining, and disposing of criminal records files

• Archive and maintain an inventory of certified priors and digital media for new and existing materials from criminal cases

• Escort recycling bins for secure shredding processes

• Sort, track, and process the record department mail

• Keep track of work statistics for monthly reports and other internal office audit reports

Working Conditions

• Requires long periods of sitting while completing computer activities

• Ability to travel to and from various county locations for meetings and trainings, utilizing personal or county vehicles

• Ability to lift boxes and pull mail carts weighing over 40 lbs.

• Ability to bend/reach/climb a small ladder to archive materials onto 7-foot-high shelves.

• The Maricopa County Attorney’s Office requires a thorough background check of all successful candidates and is authorized to test prospective employees for the presence of illegally accessed drugs; drug testing is conducted once an offer has been extended and prior to placement

• A hybrid or alternative work schedule can be considered after your first 6 months of employment. This is based on the business needs at the time of the request ​

Selection Procedure

• Only the most qualified candidates will be considered

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!