Records Coordinator

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

This position is based in our Los Angeles office.

General Description:

We are seeking a Records Coordinator to join our team. This is an exciting opportunity to work in a dynamic and fast-paced environment and contribute to the growth and success of our Firm. The Records Coordinator serves as the primary coordinator for the Records Management Department to ensure efficient records management operations for the Firm.

Key Responsibilities and Essential Job Functions:

• Coordinates and manages administrative responsibilities in the establishment, operation, and maintenance of a firmwide records management program.
• Coordinates and maintains records systems and procedures to facilitate the orderly operation, retention, and disposition of records. Acts as a liaison between users and offsite vendors regarding operational issues.
• Coordinates data clean-up tasks to assist team with workflow analysis and enhancement.
• Coordinates records management activities, assisting regional supervisors to align efforts and help ensure consistency where applicable.
• Assists internal clients with questions or issues related to records management operations.
• Trains new staff and conducts periodic training sessions for existing staff on departmental processes and procedures, including providing guidance and technical assistance.
• Assists with departmental coverage as needed.
• Works with the Director of Records and Records Operations Manager to regularly review Records Management Program helping ensure clear, accurate and up-to-date workflow, procedures, reporting, documentation, etc.
• Develops departmental procedures as needed.
• Special projects and duties as assigned.

Required Skills:

• Strong computer, spreadsheet, and database skills.
• Strong initiative and the ability to work independently with minimal direct supervision.
• Ability to multi-task and manage priorities appropriately.
• Excellent organizational skills.
• Effective oral communication skills, including the ability to interact effectively with firm personnel at all levels with a high degree of professionalism.
• Intermediate keyboarding skills (40 accurate words per minute or greater).

Required Qualifications & Education:

• Bachelor’s Degree or any equivalent combination of education and experience.
• 3+ years professional experience in positions requiring the maintenance of administrative company records.

Preferred Qualifications & Education:

• Prior law firm experience preferred.
• Prior supervisory experience helpful.

Physical Requirements:

• Ability to sit or stand for extended periods of time.

In accordance with the California Pay Transparency Law, the pay range for this position is $27.70 - $41.60/hr. An individual's actual compensation will depend on the individual's qualifications and experience.

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.

Below is a list of just some of the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.

Benefits may vary by position and office.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.