Records Coordinator

COMPENSATION - $50,000-55,000/year plus benefits

SPECIFIC RESPONSIBILITIES

The Records Coordinator will, among other responsibilities:

• Review and handle historical agency records using personal protective equipment where necessary for health and safety (i.e., mask, gloves).


• Assist the Agency in sorting, indexing, and organizing Agency records


• Maintain an Agency-wide inventory of all active and inactive records.


• Move boxes weighing up to 20 pounds across office and to and from file cabinets and shelving.


• Assist Programs and Departments by providing guidance on storage, retrieval, retention, purging and destruction of records.


• Serve as Agency liaison with contracted storage vendors, coordinating the pick-up, delivery, and management of agency records.


• Perform other job-related duties as assigned and assist other members of the Legal Department as necessary.

QUALIFICATIONS

• A bachelor’s degree and record management experience or commensurate professional experience, with demonstrated skill, interest, and competencies in record management, administration, customer service and computer skills.


• Experience with electronic documents and transitioning to a paperless environment desirable.


• An ability to sit, stand, climb stairs and a ladder, stoop, kneel, crouch, and lift up to 20 pounds


• Strong communication skills both written and verbal.


• Self-starter with ability to work independently as well as in a team environment.


• Proficiency in MS Office Suite – Word, Excel, PowerPoint, and Adobe.


• Driver’s License, access to a car, and a willingness to drive.

RELATIONSHIP WITH OTHERS

In addition, employees need to possess the following characteristics:

• Be a team player.


• Have the ability to work collaboratively and to make informed decisions, exercising good judgment after considering all facts and drawing on relevant knowledge and experience.


• Have excellent time management.


• Have the ability to organize tasks, set goals, and prioritize what needs to be done first.


• Have a strong sensitivity to cultural differences present among staff and clients within our own organization.

WORKING CONDITIONS

This position is based at 1415 Kellum Place, Garden City NY, with mandatory travel to work at other Agency sites in and around Long Island and New York City.  This position will require extended periods of sitting, standing, lifting, use of a computer, and analyzing documents that may be in paper or digital form.  Ability to retrieve/file paper in boxes, filing cabinets and other storage areas is necessary.  Remote/hybrid work is available at supervisor’s discretion.