Records Coordinator, Corporate Compliance

Hourly Pay Range: $20.00-$28.69

Shift: Monday-Friday 8:30AM-4:00PM

The position works in coordination with compliance team members with implementing the agency’s compliance program; responding to government audits, surveys, and inquiries; and representing the department as requested. Responsible for coordinating various agency records in accordance with agency policy, HIPAA Standards, and federal and state regulations.

Essential Functions/Responsibilities:

• Ensure that confidential and potentially sensitive information is processed, stored, and utilized in accordance with agency policy, HIPAA standards, and applicable state and federal regulations and statutes.


• Formulate and update policies as necessary related to records processing and retention.


• Assist in obtaining required records in response to government audits, surveys, and inquiries;


• Coordinate, monitor, and track requests for release of records.


• Maintain inventory of archived records that have been processed through the Corporate Compliance Department.


• Carry out the exclusion check process for all employees, independent contractors, vendors and the Board of Directors according to agency policy.


• Monitor and manage the centralized Life Plan Process.


• Carry out the HEALTHeLINK exception checks and maintain spreadsheet.


• Maintain Corporate Compliance record keeping and filing system for Business Associate Agreements (BAA’s).


• Maintain Corporate Compliance record keeping and filing system for program certifications and recertifications.


• Respond to questions or issues from departments and programs in a timely manner.


• Provide training and in-services and develop training material as necessary.


• Represent department at meetings as requested.


• Stay current on new compliance regulations and statutes.


• Stay current with all required Agency and regulatory training.


• Comply with all agency policies and procedures.


• Other duties as assigned.

Minimum Qualifications:

• Associate’s degree or equivalent from two-year college or technical school


• 3 years related experience


• Computer and communication knowledge or skills


• Ability to organize and manage multiple projects

OR

• Equivalent combination of training and experience

AND

• Working knowledge of developmental disabilities


• Must have sound judgment, flexibility, and dependability

SUPERVISORY RESPONSIBILITIES:

This position has no supervisory responsibilities