Records Examiner Clerk

KEY DUTIES and RESPONSIBILITIES:
 

• Answer telephone inquiries, refer callers, and retrieve messages on the FLU line. 

• Review data and information from multiple sources including Presentence Investigation Reports. 

• Establish and maintain physical and electronic case/project files. 

• Open criminal restitution judgments in the case database, ensuring accuracy for joint/several liabilities. 

• Determine and input correct CCAM numbers to facilitate
  appropriate disbursements by the Clerk’s Office. 

• Enter, manipulate, and retrieve case data from various databases. 

• Generate and format internal and management reports. 

• Reconcile inconsistencies in payment posting and perform analytical computations to validate accuracy. 

• Maintain organized records of all Presentence Investigation Reports in a shared digital environment. 

• Schedule depositions, process invoices, and prepare fiscal forms and correspondence using word processing tools. 

• Provide general administrative and clerical support related to criminal fines, penalties, and restitution matters.  

EXPERIENCE and/or EDUCATION:
 

• Bachelor’s degree preferred.  

• Demonstrated ability to analyze documents and extract critical information. 

• Experience with legal, financial, or records management preferred. 

KNOWLEDGE, SKILLS and ABILITIES:
 

• Strong attention to detail and organizational skills. 

• Familiarity with legal case data entry systems and financial reporting. 

• Proficient in Microsoft Office Suite (Word, Excel) and database tools. 

• Effective oral and written communication. 

• Ability to work independently while ensuring confidentiality and accuracy.