Records Manager

Job Posting Title:

Records Manager

Department:

Clerk's

Location:

415 SILVER AVE SW

Pay Range:

$69,451.00 - $109,720.00

Close Date:

February 27, 2026

GENERAL SUMMARY

The Records Manager plans, directs, manages, assigns, and reviews the work of staff responsible for maintaining records and responding to public records requests. Oversees the development and implementation of records systems, imaging operations, and compliance with local, state, and federal laws. Works closely with attorneys to fulfill records requests for litigation. Coordinates records activities across departments, external agencies, and the public. Supervises staff, including hiring, training, performance evaluations, coaching, disciplinary actions, and terminations. Prepares and manages budgets, requests for proposals (RFPs), and resource planning for records management systems.

GENERAL DUTIES AND RESPONSIBILITIES

• Coordinate all functions of the countywide records management system, including retention, storage, retrieval, and destruction in compliance with applicable laws.
• Develop, recommend, and implement technologies that improve the efficiency of records and imaging systems.
• Prepare and manage the department’s budget, including forecasting equipment and service needs.
• Evaluate and plan short- and long-term imaging and records management strategies for county departments.
• Consult with internal stakeholders to assess and implement imaging software and hardware.
• Prepare RFPs, evaluate vendor proposals, and manage contracts for imaging and records services.
• Supervise assigned staff and support activities to meet service availability goals.
• Train internal and external staff and provide technical assistance on records systems.
• Oversee project implementation, ensuring timely delivery and resource efficiency.
• Perform other job-related duties as assigned.

*The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities. 

MINIMUM QUALIFICATIONS

• Bachelor’s degree in Public Administration, Business Administration, or a related field.

• Six (6) years of work experience in related field.

• Two (2) years in a supervisory role.

*Any equivalent combination of related education and/or experience may be considered for the above requirements. 


SUPPLEMENTAL INFORMATION

SCREENING AND COMPLIANCE

The offer of this Bernalillo County position requires compliance with the following:

• Must successfully complete a post-offer medical exam and background check.
• Must follow all County safety policies.
• Must complete FEMA training as assigned.

WORKING CONDITIONS

• Work is performed indoors in a temperature-controlled environment.
• Work surfaces may be carpeted, tiled, or concrete.
• Exposure to chemicals such as developer fluid, fixer, system cleaners, and denatured alcohol.
• May work independently or with limited supervision.

EQUIPMENT, TOOLS AND MATERIALS

• Uses standard office and records equipment including telephones, computers, printers, photocopiers, fax machines, and calculators.
• Handles files, reports, documents, and writing materials.
• Operates specialized imaging and micrographics equipment including film processors, readers, duplicators, and cameras.