Records Specialist

Job posted until Friday, May 16th at 9:00am.

Entry salary is $35,553.56 ($18.23/hour)

GENERAL DESCRIPTION:

The purpose of this position is to perform various routine and specialized clerical activities related to the maintenance and processing of Sheriff's Department records and to perform related clerical and administrative work as assigned. This position is responsible for entering warrants into the CAD system and NCIC, assigning them to warrant officers, and verifying their status upon service. This role involves removing recalled warrants from the CAD system, maintaining Special Operations statistics, and performing secretarial duties for the Narcotics and Warrant Divisions. The Specialist assists with the Citizen's Police Academy, updates employee information for drug screens, and previously managed crime data on the county crime map. Additional duties include running rap sheets, background checks, and information checks, as well as researching and locating information on subjects as needed. The position works according to some procedures but develops work methods and sequences under regular supervision.

ESSENTIAL JOB DUTIES:

To perform this job successfully, an individual must be able to perform the essential job duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out but may be considered incidental in the performance of this job.

• Receives, reviews, processes/enters into the computer, tracks, and files all incident reports, arrest reports, supplemental reports, citations, parking tickets, and other records.
• Locates and duplicates department records and reports for officers, attorneys, court personnel, outside agencies, and the general public as requested and as appropriate.
• Compiles data for reports; conducts research as necessary to locate and compile requested information.
• Conducts records checks as requested.
• Greets and assists department visitors.
• Receives and responds to public/customer inquiries, requests for assistance, and complaints.
• Answers the telephone; provides information and assistance to callers; routes calls to appropriate personnel and takes messages, as necessary.
• Performs other routine clerical work as required, including retrieving computer data, copying and filing documents, sending and receiving faxes, emails, etc.
• Performs and/or assists with the duties of dispatchers and other support staff, as necessary.
• Assists in maintaining clean and orderly work and public areas.
• Attends staff, committee, and county meetings as required.
• Attends training, meetings, seminars, and/or workshops to enhance job knowledge and skills.
• Sorts and delivers mail; fills in for the secretary, as necessary. 
• Performs other related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

Ability to copy, transcribe, enter or post data or information. 

Ability to speak to people to convey or exchange information of a general nature. 

Ability to handle or use machines requiring moderate instruction and experience such as computers, and software programs such as word processing, spreadsheets or custom applications. 

Ability to perform semi-routine work following procedures with occasional problems. 

Ability to use basic addition and subtraction, such as making change or measuring. 

Ability to read routine sentences, instructions, regulations, procedures or work orders.

Ability to write routine sentences and complete routine job forms and incident reports.

Ability to speak routine sentences using proper grammar. 

Ability to do clerical, manual or technical tasks prescribed by standard practices, but which may require computation, the use of several procedures, and the use of independent judgments with obvious choices.

Ability to maintain an above normal attention for accurate results.

EDUCATION AND EXPERIENCE:

High School Diploma or equivalent, and six (6) months of related work experience; or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.

LICENSES, CERTIFICATIONS, OR REGISTRATIONS:

Required: None.

Preferred: None.

PHYSICAL DEMANDS:

The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

This position has the following special vision requirements: close vision (clear vision at 20 inches or less); distance vision (clear vision at 20 feet or more); color vision (ability to identify and distinguish colors); peripheral vision (ability to observe an area that can be seen up or down and to the left and right when vision is fixed on a given point); depth perception (three-dimensional vision, ability to judge distances and spatial relationships); adjust focus (ability to adjust the eye to bring an object into sharp focus). 

WORK ENVIRONMENT:

Work is performed in a relatively safe and secure indoor office environment; may encounter dust.

Oconee County is an equal opportunity/affirmative action employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, or military service in employment or the provision of services. The County is committed to achieving excellence and strength through diversity and seeks a wide range of applicants for its positions so that one of our core values, a qualified and diverse workforce, will be affirmed