Records Specialist

The Records Specialist produces and maintains academic records for constituents across all academic programs.

This is a full time, benefits eligible, hourly position with a hiring range of $21.27 - $26.60 per hour.

Core Responsibilities:

• Produce official transcripts, both paper and electronic, for current students and alumni across all academic programs. Liaise with e-transcript service provider to ensure consistent and smooth operations of online administrative portal.
• Ensure accuracy, integrity, and privacy of student academic records within the student information system and upon release to outside constituents in accordance with FERPA and institutional policy.
• Perform regular academic records updates to student curriculum, registration, and final grades. Develop and execute procedures for academic records updates consistent with College policy.
• Advise on Middlebury College Advanced Placement policy for students, student applicants, faculty, and staff. Retrieve scores and record in student information system.
• Coordinate all aspects of the Self-Scheduled exam process.
• Coordinate process for collecting, listing, and recording departmental honors for graduates.

• Bachelor’s degree.
• Minimum of three years prior administrative experience is required.
• Highly skilled in Microsoft Office applications and experience in student information systems (especially Banner).
• Must maintain strict adherence to FERPA and the confidential handing of sensitive data and records.
• Must have the ability to work independently and balance a broad variety of priorities.
• Must possess the ability to deal effectively with a broad clientele in business office environment.
• Excellent in critical thinking skills, a keen sense of detail, good judgement.
• Some evening hours may be required during the self-scheduled exam period.

Physical Demands and Working Conditions:

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards.

Other:

An offer for this position is contingent upon successful completion of a criminal background check and references.

As an employee of Middlebury College in Vermont, you will enjoy being part of a vibrant supportive community.

Middlebury offers its employees excellent compensation and competitive health, dental, life, disability, generous retirement matching, and vision benefits, and a generous time-away program - up to 34 days per year, increasing as the term of service lengthens. Employees are eligible for robust educational assistance programs. The result is a very high quality-of-life in a gorgeous setting. Middlebury Colleges offers its employees excellent compensation and other perks of employment including:

• MiddCard Privileges: access to athletic facilities, discounts at the college store, library privileges, and cultural and sporting events. Spouses or domestic partners are eligible to receive a card with the same privileges.
• Discounts on season passes at Middlebury College's Snow Bowl, the Ralph Myhre Golf Course and the Rikert Outdoor Center.
• Access to our Partner Inclusion Program that provides comprehensive support services to the spouses and partners of Middlebury employees.
• A full listing of our benefit offerings can be found on our website or click to see some of the other fun perks of working at Middlebury, whether in Middlebury, VT or Monterey, CA!

Middlebury College is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, the College recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury College encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. The College also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace.