Records Specialist

The Village of Mount Prospect is seeking a qualified Records Specialist position within the Police Department. The Records Specialist of the Records Division is a civilian employee under direct supervision of the Records Supervisor. The police records specialist performs a wide variety of specialized clerical duties in support of the department including processing and maintaining documents, correspondence and coding reports, and providing information and assistance to other agencies and the public.

The Records Specialist effectively communicates, maintains confidentiality, and acts in a professional manner in all dealings with the general public and department personnel. This position makes responsible decisions in compliance with the orders, policies, procedures, rules and regulations of the department with the highest level of integrity.

Duties include, but are not limited to:

• Provide excellent customer service to Police Department staff, other law enforcement agencies, and the public both in person, over the phone, and through electronic correspondence.
• Compile, enter, record and organize a wide variety of police records including tickets, reports, warrants, memos, letters, reports, complaints, booking information, restraining orders, citations and fingerprint results.
• Manage and distribute crime reports, traffic reports, citations, warnings or any other forms generated by Department to the appropriate personnel and agencies. Act as a liaison between the Police Department, State’s Attorney and the Circuit Clerk of Court office; maintain continuity between departments
• Maintains LEADS ensuring accurate data entry, storage, and access; maintain compliance of records management system with various federal and state requirements.
• Perform specialized tasks as assigned by the Records Supervisor or Administrative Commander, such as conducting criminal background checks, process and release reports in accordance with FOIA requirements, compile subpoena discovery for court dates, scan and verify traffic stop reports, and conduct generalized searches and inquiries.
• Familiarize self with all aspects of the Records Division. Be able to fill in during absence of other specialists. 
• Perform such other tasks as assigned by the Records Supervisor or Administrative Commander.

The candidate must have a High School Diploma or GED, a minimum of 1-2 years office experience, including customer service. General knowledge of Police Department policies, procedures, and LEADS (Law Enforcement Agency Data Systems) certified preferred. Ability to become LEADS (Law Enforcement Agency Data Systems) certified within six (6) months of date of hire.

Starting salary for this position is $56,525 - $67,829 when annualized, depending on qualifications.  Excellent benefits include IMRF pension, holiday, sick, personal and vacation time, comprehensive health plans, life insurance, longevity pay and 457 retirement plan. A complete job description is available by clicking here.  This position is FLSA non-exempt. The hours are Monday-Friday 9:00 A.M.- 5:00 P.M.

Position will remain open to the first 100 submissions. Post-offer candidates should be prepared to take a drug screening and undergo a thorough background investigation. Please contact Commander Chris Rondeau with any questions regarding the position at 847-870-5656. 

The Village of Mount Prospect is an Equal Opportunity Employer and strives to be a welcoming and inclusive place for all. People of diverse backgrounds, veterans and those with disabilities are encouraged to apply.