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Recruiting Administrative Specialist Hybrid

icon building Company : Mountain Land Physical Therapy Partners
icon briefcase Job Type : Full Time
icon geo-alt 1952 E Fort Union Blvd, Cottonwood Heights

Job Description - Recruiting Administrative Specialist Hybrid



Full-time


Description

Join Our Talent Acquisition Team!
Mountain Land Physical Therapy Partners is looking for an organized, detail-oriented Recruiting Administrative Specialist to join our team in Cottonwood Heights, Utah.  This full-time position offers a hybrid schedule with three days in the office and two days working from home, giving you the flexibility of remote work while still being part of a collaborative team. 
In this role, you'll help keep our recruiting operations running smoothly by managing job postings, coordinating hiring paperwork, supporting onboarding, and assisting with university recruiting events. You'll work closely with our Talent Acquisition team, HR department, and clinic leadership to help bring great people into our organization.
If you enjoy staying organized, solving problems, and working with people, this could be a great fit!
What You'll Do
Recruiting Operations & Administrative Support
  • Create, update, and maintain job postings across recruiting platforms.
  • Maintain accurate applicant information in our Applicant Tracking System (ATS).
  • Monitor open positions, follow up on outstanding tasks, and ensure filled positions are closed.
  • Organize recruiting documents, templates, and tracking spreadsheets.
  • Assist with weekly recruiting reports and maintain accurate hiring data.
  • Help identify opportunities to improve recruiting processes.

Offer Letters & Onboarding
  • Prepare offer letters and coordinate approval processes.
  • Track outstanding offers and follow up to ensure timely completion.
  • Initiate onboarding paperwork and coordinate with HR to prepare for new hires.
  • Maintain organized records and standardized checklists throughout the hiring process.
University Relations & Recruiting Events
  • Assist with planning and coordinating university visits, career fairs, and recruiting events.
  • Manage event registrations, schedules, materials, and logistics.
  • Maintain student and internship records, including clinical rotation information.
  • Assist with internship coordination, student communications, and follow-up activities.
  • Track recruiting event participation and student outreach efforts.
Hiring Manager & Team Support
  • Communicate with clinic directors and hiring managers regarding recruiting procedures and outstanding tasks.
  • Follow up on hiring timelines and required documentation.
  • Maintain recruiting procedures, administrative resources, and workflow checklists.
  • Assist with special projects and other Talent Acquisition initiatives.
  • Support improvements to recruiting systems and processes.
What We're Looking For
Required Qualifications
  • At least 1 year of administrative experience, preferably in recruiting, HR, or a related field.
  • Proficiency in Microsoft Office, including Excel, Word, and Outlook.
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple priorities and meet deadlines.
  • Professionalism and discretion when handling confidential information.
  • Willingness to learn new software and administrative systems.
Preferred Qualifications
  • Experience using an Applicant Tracking System (ATS), such as Greenhouse or Paylocity.
  • Previous experience in recruiting coordination, onboarding, or HR administration.
  • Experience coordinating events, scheduling, or administrative projects.
  • Familiarity with SharePoint or other document management systems.
  • Experience working in healthcare or a multi-location organization.
Why Work at Mountain Land?At Mountain Land Physical Therapy Partners, we believe great patient care starts with great people. Our Talent Acquisition team helps bring talented professionals into our clinics across Utah, Idaho, and Montana.You'll be part of a supportive team where your organization, attention to detail, and ideas make a difference. This position offers opportunities to develop your skills, take on new responsibilities, and grow professionally.
Benefits Include:
  • Hybrid Work Schedule 3 days in office 
  • Medical, dental, vision, and life insurance
  • 401(k) with a 3% company match
  • Paid time off (PTO)
  • Wellness incentives
  • Training and professional development opportunities
  • Opportunities for growth within Human Resources and Talent Acquisition

Employment Type: Full-Time
Schedule: Monday–Friday, 9:00 AM–5:00 PM
Compensation: $21.63 per hour
Work Location: 1952 E Fort Union Blvd, Cottonwood Heights, UT 84121
Ready to Join Our Team?If you're dependable, detail-oriented, and enjoy helping people, we'd love to hear from you!Apply today to join the Talent Acquisition team at Mountain Land Physical Therapy Partners.

Requirements

  • High School Diploma or GED preferred.
  • Must be 18 years old or older and eligible to work in the US
  • Competency in customer service, organization, effective communication, problem-solving, and confidentiality.
  • Ability to learn and use various technologies.

Salary Description

21.63

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