Recruiting Coordinator

Purpose

This role is critical in supporting the full-cycle recruitment process by managing scheduling, logistics, and communication between hiring teams and candidates. This role ensures an efficient and seamless hiring experience by coordinating interviews, maintaining recruitment systems, and facilitating candidate movement through the hiring pipeline.

Recruitment Administration (50%)

• Schedule kick-off meeting with hiring manager and/or team for new job requisitions.


• Prepare and email brief to hiring managers and team


• Launch/post jobs on to careers page on Greenhouse


• Schedule interviewing across all departments using Greenhouse (including last-minute scheduling)


• Provide the hiring team with interview kits to prepare (includes candidate status, RESUMES, sample interview questions, scorecard, etc.)


• Handle all logistics of candidate travel




• Candidate travel reconciliation w/ Finance


• Relocation orientation/packet execution for new hires and transfers (work with EES)




• Facilitate the movement of candidates throughout the recruitment process


• Collect feedback/scorecards from hiring managers/teams via Greenhouse


• Conduct reference checks and background checks


• Issue offer details to internal P&E Team


• Disposition new hires from Greenhouse to P&E Team 


• Collect and centralize all job descriptions via folders in Box

Sourcing (10%)

• Use Greenhouse CRM to build talent pipelines across departments (including general application)


• Manage talent pipeline spreadsheet for all departments 


• Assist recruiter in screening qualified resumes in the application stage in the cadence


• Assist recruitment team in visits to colleges and universities

Recruiting Calendar (5%)

• Career fair registration with target schools and college diversity programs


• Registration for industry events (4As/Diversity/ Award venues/Ad Clubs)


• POs for all recruiting expenses above $500 that tie to budget strategy


• Ensure budget alignment w/Dir of Recruiting and CPO

University Relations (20%)

• Management of university relations portfolio (colleges, university, portfolio, vocational programs)


• Recruitment Administration of Internship  Program




• Send resume packets to hiring managers to review


• Scheduling of candidates with hiring managers


• Collection of feedback/scorecards


• Issuing of offer details and disposition into Namely

Systems/Analytics (15%)

• Serve as resident expert in ATS system Greenhouse


• Assist the Director of Recruiting in staying abreast of new features, products, developments in Greenhouse


• Serve as point-of-contact for Greenhouse customer service representative and internal IT.


• Run standard and custom reports from Greenhouse as directed by Dir of Recruiting and CPO




• Work with Dir. of Recruiting to provide reports on candidate status reports 




• Manage customizations in Greenhouse




• Correspondence templates to candidates, hiring managers, and internal teams 


• Permissions, processes, labels, etc.

Competencies

Hiring and Staffing. Has a nose for talent; hires the best people available from inside or outside; is not afraid of selecting strong people; assembles talented staff.

Process Management. Good at figuring out the process necessary to get things done; knows how to organize people and activities; understands how to separate and combine tasks into efficient work flow; knows what to measure and how to measure it; can see opportunities for synergy and integration where others can’t; can simplify complex processes; gets more out of fewer resources.

Priority Setting. Spends their time and the time of others on what’s important; quickly zeroes in on the critical few and puts the trivial many aside; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks; creates focus.

Problem Solving. Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn’t stop at the first answers.

Professional Skills & Knowledge

• Ability to forge relationships with schools and universities, recruitment agencies, and creative staffing agencies


• Ability to build sustaining relationships with candidates


• Very organized and financially oriented


• Strong understanding of the recruiting process


• Passion for the advertising/marketing/creative/design industry


• High energy with ability to manage multiple work streams and priorities simultaneously


• Good at managing internal relationships and dealing with senior members of staff in a professional manner


• A mature and confident personality


• Able to communicate well in person, on the telephone, and in email


• Calm under pressure


• Excel skills and experience with an applicant tracking system


• Adaptable

Experience

Ideal candidate has experience scheduling, recruiting and/or human resources experience.

Salary Range

Our estimated range for this role is $50k - $60k

Compensation packages are based on the skill level and experience each candidate brings to their role. There may also be a more senior or junior position available that could be a better fit with your expertise. Each level has its own compensation range.

We pride ourselves on competitive salaries, and ensuring pay equity exists across our organization. We benchmark each position against existing employee competencies and 4As compensation data which includes geographic and agency size benchmarks. We also meet with department leaders 3x/year to ensure we are supporting employees in living into their full potential.  Our promotions are not limited to a specific time per year. Promotions are tied to performance.  

Right To Work In The US

You must be authorized to work in the US for any employer.  At this time, we are not sponsoring or providing assistance with obtaining work authorization.

McKinney is a place where everyone can grow. Studies have shown that marginalized communities  such as women, LGBTQ+ and people of color are less likely to apply to jobs unless they meet every single qualification. However you identify, and whatever background you bring with you, please apply if this is a role that would make you excited to come into work every day.

We are in the office Tuesday/Wednesday/Thursday on a hybrid schedule. We look forward to meeting you!