Recruiting Coordinator

The Recruiting Coordinator will be responsible for the overall candidate experience. Responsible for logistics that support the recruiting process, including scheduling phone, Microsoft Teams and on-site interviews, escorting on-site candidates, and responding to any questions candidates may have in order  to provide a "best in class" experience for the candidate. 

Responsibilities include but may not be limited to:

• Lead the scheduling processes for candidates and interviewers for both phone screens and virtual/on-site interviews. Communicate with candidate; coordinate travel arrangements; coordinate interview room reservations; prepare written materials, including interview schedules; submit candidate expense reimbursement forms and serve as a resource for candidate logistical questions/issues. Greet candidates upon arrival. Order any catering as needed.


• Manage job openings in the applicant tracking system (ATS) and other online sources, assist recruiters with dispositioning candidates, audit requisitions, build email templates, check disclosure questions, monitor background checks, post/un-post roles and initiate employee-referral bonus payments.


• Schedule job kick off and candidate feedback sessions; participate with Recruiter if requested.


• Relay any necessary next steps/final candidate feedback to third party staffing firms, as needed.


• Process all background checks through designated vendor and internal Compliance business unit; If necessary, manage pre/post-adverse action process.


• Send appropriate onboarding notifications regarding upcoming new hires.


• Maintain job board site/University Career Services master login information as well as serve as point of contact for third party agency needs.


• Maintain contact with recruiting team throughout the hiring process and assist with any logistical needs.


• Manage and reply to inbound candidate inquires.


• Build reports


• Ad hoc projects as assigned.


• Additional responsibilities, as requested.

Qualifications:

• Knowledge of applicant tracking systems and reporting capabilities. Experience with Workday and Greenhouse a plus.


• Familiarity with LinkedIn Recruiter and First Advantage preferred.


• Proficiency in Microsoft Office products.


• Ability to quickly understand recruiting process, practices and environment.


• High level of confidentiality and integrity; proven team player.


• Willingness to adapt to change.


• Possess excellent written and verbal communication skills.


• Ability to interface effectively with managers and candidates.


• Attention to detail.


• Understanding of staffing operating procedures, guidelines and legal requirements as they apply to Compliance in employment practices and applicant tracking.


• Working knowledge of Federal, State and local labor laws.


• Strong ability to handle confidential information with discretion and maturity.


• Possesses a proactive approach to accomplishing work, executes consistent follow-up, and demonstrates the flexibility to meet changing business needs.


• Strong organizational skills, detail-oriented, and ability to prioritize workload independently;   strong problem-solving skills.


• Ability to present ideas and programs in front of small and large groups.