Recruiting Coordinator

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Job Summary:

Job Responsibilities

• Support recruitment activities including pre-screen, phone screen, and scheduling interviews
• Perform administrative functions related to the recruitment process

• Follow-up with applicants via email, phone or text

• Update recruitment documents i.e.  job descriptions, intake call scripts and interview guides
• Create job offer documents
• Post jobs on external websites
• Investigate and follow-up on candidate and hiring manager inquiries
• Track information related to the recruitment process to measure performance
• Ensure all appropriate internal documentation is completed for internal team members
• Review external recruitment vendor invoicing for discrepancies prior to processing

• Performs other duties as assigned.

Job Qualifications

Education and Certifications

• Bachelor’s degree in Business, Marketing, Technology, or related field preferred or equivalent combination of education, training, or military experience.

Work Experience

• 2+ years’ experience in recruiting, HR or customer service.  Ideally in the media/advertising environment.
• Experience using Applicant Tracking and Human Resources Information Systems.

Skills

• Demonstrated self-starter with a diligent work ethic and demonstrated flexibility.
• Excellent verbal and written communications skills.
• Proficient in Microsoft software applications (i.e., Word, Excel, Outlook, and PowerPoint) and social media platforms.
• Workday experience preferred.

Competencies

• Agility - Thriving in volatile, uncertain, complex, and ambiguous environments by anticipating and responding to changes with swift, focused, and flexible actions.
• Attention to Detail - Working in a conscientious, consistent and thorough manner.
• Client Focus - Providing service excellence to internal and/or external clients.
• Collaborating with Others - Working together with others in a cooperative and supportive manner to achieve shared goals.
• Fostering Communication - Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and effectively gets message across.
• Information Gathering and Processing - Locating and collecting data from appropriate sources and analyzing it to prepare meaningful and concise reports that summarize the information.
• Problem Solving - Identifying problems and the solutions to them.

Physical Demands

The demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Employee must have the ability to sit and/or stand at a desk for a minimum of eight (8) hours a day and complete tasks requiring repetitive use of hands.
• Employee must have the ability to lift and move items up to 15 pounds.
• Employee must have the ability to see written documents and computer screens, and to adjust focus.
• This job is performed in a temperature-controlled office environment.

Location

Position Type                                                                                             

The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

Our organization participates in E-Verify.  Click here to learn about E-Verify.

Current employees and contingent workers click here to apply and search by the Job Posting Title.