Recruiting Coordinator

Ready to be the behind-the-scenes magic that makes Navan's hiring process shine? As a Recruiting Coordinator, you'll be the ultimate interview orchestrator, balancing complex schedules like a pro and making sure every candidate feels like a VIP. You’ll partner with recruiters and hiring managers, streamlining processes and bringing operational efficiency to new heights. We're looking for a calendar Tetris Master with a love for details and a knack for creative problem-solving. If you’re someone who thrives on delivering a stellar candidate experience and loves keeping things organized, we want you!

This role will be hybrid, based in New York.

What You’ll Do:

• Manage full-cycle coordination of candidate interviews, including scheduling, travel arrangements, and logistics for both virtual and onsite interviews


• Roll out the red carpet for candidates, making sure their experience is smooth, engaging, and unforgettable


• Own your workflow and partner with recruiters, executive assistants, and hiring teams to deliver top-notch results


• Drive process improvements, taking recruiting coordination and leading into onboarding to the next level through thoughtful operational improvements and automation


• Become the candidate experience guru for your teams, advising and supporting recruiting and hiring managers with your expertise


• Provide a white-glove service to both internal stakeholders and candidates, ensuring everyone feels valued and informed


• Learn and support workflows as it relates to the Recruiting and Operations: offer letter creation, background checks, onboarding tasks, and talent processes.


• Learn skills that extend beyond Recruiting Coordination and prepare you for what’s next in the Talent and People organization


• Partner closely with full-cycle recruiters and in-house business leaders to align hiring strategies and ensure seamless execution


• Hold cross-functional responsibilities spanning recruiting coordination and people operations to support end-to-end talent initiatives

What We’re Looking For:

• 1–2+ years of recruiting coordination experience, with a proven ability to solve complex scheduling challenges under pressure


• Exceptional organizational skills with a knack for juggling multiple priorities seamlessly


• Hands-on experience with modern recruiting tech stacks (e.g., Greenhouse, ModernLoop, Metaview)


• Stellar interpersonal and communication skills focused on delivering a high-touch experience for candidates and hiring teams


• High adaptability and agility to thrive in dynamic, rapidly changing environments


• Strong relationship builder capable of engaging effectively with internal and external stakeholders


• Solutions-oriented mindset with a passion for customer service and operational excellence