Recruiting Coordinator

Ready to be the behind-the-scenes magic that makes Navan's hiring process shine? As a Recruiting Coordinator, you'll be the ultimate interview orchestrator, balancing complex schedules like a pro and making sure every candidate feels like a VIP. You’ll partner with recruiters and hiring managers, streamlining processes and bringing operational efficiency to new heights. We're looking for a calendar Tetris Master with a love for details and a knack for creative problem-solving. If you’re someone who thrives on delivering a stellar candidate experience and loves keeping things organized, we want you!

This role will be hybrid, based in San Francisco and Palo Alto, with the flexibility to travel between Palo Alto and San Francisco on an as-needed basis for onsite interview support.

What You’ll Do:

• Manage full-cycle coordination of candidate interviews, including scheduling, travel arrangements, and logistics for both virtual and onsite interviews


• Roll out the red carpet for candidates, making sure their experience is smooth, engaging, and unforgettable


• Own your workflow and partner with recruiters, executive assistants, and hiring teams to deliver top-notch results


• Drive process improvements, taking recruiting coordination and leading into onboarding to the next level through thoughtful operational improvements and automation


• Become the candidate experience guru for your teams, advising and supporting recruiting and hiring managers with your expertise


• Provide a white-glove service to both internal stakeholders and candidates, ensuring everyone feels valued and informed


• Learn and support workflows as it relates to the Recruiting and Operations: offer letter creation, background checks, onboarding tasks, and talent processes.


• Learn skills that extend beyond Recruiting Coordination and prepare you for what’s next in the Talent and People organization


• Partner closely with full-cycle recruiters and in-house business leaders to align hiring strategies and ensure seamless execution


• Hold cross-functional responsibilities spanning recruiting coordination and people operations to support end-to-end talent initiatives

What We’re Looking For:

• 1–2+ years of recruiting coordination experience, with a proven ability to solve complex scheduling challenges under pressure


• Exceptional organizational skills with a knack for juggling multiple priorities seamlessly


• Hands-on experience with modern recruiting tech stacks (e.g., Greenhouse, ModernLoop, Metaview)


• Stellar interpersonal and communication skills focused on delivering a high-touch experience for candidates and hiring teams


• High adaptability and agility to thrive in dynamic, rapidly changing environments


• Strong relationship builder capable of engaging effectively with internal and external stakeholders


• Solutions-oriented mindset with a passion for customer service and operational excellence