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Donor Network West’s mission is to save and heal lives through organ and tissue donation for transplantation and research.
At Donor Network West, we're looking for people who embody our core values: passion, excellence, equity and inclusion, and relationships. We welcome diverse perspectives and foster an environment of collaboration and service.
POSITION SUMMARY
The Recruiting Coordinator (RC) is responsible for executing daily administrative and programmatic tasks that support Recruiting operations. This role interacts with various levels of leadership to assist with recruitment needs and ensure a positive and professional candidate experience. In coordination with Human Resources, process requisitions, publish job postings, source candidates, schedule interviews and extend employment offers. The RC is responsible for administering pre-employment screening, collecting required onboarding documentation, and coordinating travel. Participates in recruiting processes, programs, and projects, as assigned.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
- Participates in the maintenance of active job postings and collaborates with hiring managers to ensure that job postings are accurate and reaching desired applicants.
- Participates in the maintenance of the DNWest’s careers website and a variety of social media sites such as LinkedIn, Glassdoor, Facebook, Instagram, and X under direction of the Manager of Recruiting and Marketing and Communications.
- Helps maintain relationships with community resources such as industry associations, vocational schools and universities to participate in conferences, job fairs, open houses, and other means to build a continuous applicant pipeline for commonly filled positions.
- Schedule interviews, provide timely and professional communication to applicants and hiring managers.
- Builds trust and credibility with hiring managers and candidates throughout the recruiting and onboarding process.
- Serves as resource for recruitment policies, procedures, and practices to supervisors, Human Resources and staff.
- Updates candidate workflows, documents pertinent information and runs data reports within the applicant tracking system (ATS), as directed.
- Reviews and processes status change requests including transfers and promotions.
- Creates and distributes employment offer letters or rejection correspondences, as directed.
- Coordinates all pre-employment evaluations including drug screens, criminal background checks and verifying required health records.
- Coordinates travel accommodations for candidates and new employees.
- Works collaboratively with Human Resource to onboard new employees and ensure a smooth transition from applicant to employee status.
- Maintains strict employee privacy and confidentiality when handling candidate information and employee records.
- Partners with key stakeholders across the organization to identify, recommend, and implement opportunities for process improvement.
- Assists the Manager of Recruiting in partnering with hiring managers, department heads and Human Resources to execute strategic workforce hiring plans.
- Assists with candidate experience-related projects.
- Assists with the administration of the employee referral program.
- Helps to ensure compliance with federal, state, and local employment laws and regulations, including Office of Federal Contractor Compliance Programs (OFCCP) recruiting requirements as well as DNWest’s policies.
- Performs other duties, as assigned.
QUALIFICATIONS
- Strong interpersonal skills with demonstrated ability to listen and communicate effectively and persuasively in verbal and written presentations.
- Excellent organizational and time management skills with a proven ability to consistently meet deadlines.
- Comfortable with a high volume of work.
- Proactive, self-starter with the ability to take initiative, seek solutions independently and the experience to know when to seek guidance.
- Ability to navigate salary negotiations with professionalism and tact.
- Ability to handle sensitive data legally and confidentially.
- Detail oriented, highly organized and resourceful.
- Comfortable with multi-tasking and changing priorities.
- Proficient in Microsoft 365, including Outlook, Word, Excel, and PowerPoint.
- Familiarity with applicant tracking systems (ATS), human resources information systems (HRIS), the ability to grasp and implement new technology platforms quickly.
- Comfortable working with third party administrators and vendors.
- Experience working in healthcare environment is preferred.
- Knowledge of common human resources principles, practices, and metrics related to recruiting.
EDUCATION AND EXPERIENCE
- Bachelor’s degree preferred or commensurate work experience.
- A minimum of one to three years in fast-paced, diverse and confidential work environments; Acceptable work experience includes, but is not limited to, recruiting, human resources, executive and legal administrative support roles.
- Direct recruiting or human resources experience highly preferred.
- Professional in Human Resources (PHR) or Society of Human resources Professional -Certified Professional (SHRM-CP) certification preferred.
$29.76 - $36.44 an hour
Provided compensation data is subject to change based on location and work status. Salary data provided by third party sites do not accurately reflect our pay structure.
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