Recruiting Coordinator Assistant

Position Overview:

We are seeking a highly organized and detail-oriented Recruiting Coordinator Assistant to support our firm’s hiring efforts. This role is integral to attracting top legal talent by managing the recruitment process, coordinating interviews, and ensuring a seamless candidate experience. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

Recruitment Coordination:

• Assist in managing the logistic for prescreening, virtual and onsite interviews for attorneys, paralegals, and legal support staff.


• Post job openings on various platforms, including the company website, job boards, and legal associations.


• Screen resumes and coordinate initial candidate outreach.


• Maintain and update the applicant tracking system (ATS).

Interview & Selection Process:

• Schedule and coordinate interviews between candidates, hiring managers, and agency.


• Prepare interview materials and ensure a smooth interview experience for candidates.


• Collect and organize feedback from interviewers.

Candidate Experience & Communication:

• Serve as the primary point of contact for candidates, ensuring a professional and positive recruitment experience.


• Provide timely updates to candidates regarding their application status.


• Assist with offer letters, background checks, and onboarding procedures.

Event & Networking Support:

• Coordinate recruitment events, job fairs, and networking opportunities.


• Assist with law school outreach programs and internship recruitment.

Administrative Support:

• Maintain recruiting records and reports for hiring trends and compliance.


• Support hiring managers with recruitment-related administrative tasks.


• Ensure compliance with legal hiring regulations and company policies.

Qualifications:

• High School Diploma


• 1-3 years of experience in legal recruitment, HR, or a related field.


• Familiarity with applicant tracking systems and recruitment platforms.


• Strong organizational skills with the ability to manage multiple tasks simultaneously.


• Excellent written and verbal communication skills.


• Ability to maintain confidentiality and handle sensitive information professionally.


• Experience working in a legal or professional services environment is a plus.