Recruiting Coordinator (Contract)

MatX is on a mission to make the world’s best AI models run as efficiently as possible, accelerating global progress in AI quality and accessibility. We are building cutting-edge AI infrastructure at the intersection of hardware and software, and our team is growing quickly.

We are in hyper-growth mode, and hiring is one of the most important functions in the company. We are looking for a contract Recruiting Coordinator who wants to help shape the role. 

We are early in building our recruiting function. You will help deliver a great candidate experience and support process improvements, while learning how a recruiting operation scales in a high-growth environment. 

This is a hybrid role that will require you to work from our Mountain View, CA office 3 days a week, on Tuesday through Thursday

What You’ll Do Here

• Serve as a strategic partner to Recruiters and Hiring Managers, supporting a smooth, efficient, and consistent hiring process across the organization.


• Own end-to-end interview scheduling, coordinating across complex calendars and time zones with accuracy and professionalism.


• Be a candidate champion — lead virtual and on-site candidate engagements, acting as the point of contact throughout the entire process and ensuring every candidate feels informed and valued throughout the process.


• Manage high-volume coordination tasks with a solutions-oriented mindset, proactively improving workflows and processes as the team scales.


• Maintain accurate candidate records in our applicant tracking system, keeping pipelines up to date and communications timely — both internally and externally.


• Support global recruiting operations by navigating scheduling and coordination needs across multiple time zones and regions.


• Keep hiring documentation organized and audit-ready, ensuring interview records and hiring materials are current and accessible.


• Develop a deep understanding of our recruiting policies, procedures, and best practices, serving as a go-to resource for the team.


• Identify and flag process gaps that affect candidate coordination or hiring timelines, and bring forward actionable recommendations.


• Contribute to People team initiatives and special projects that support broader talent and organizational goals.

Who You Are

• Prior experience in a recruiting coordination, HR, or administrative support role


• Background in a fast-paced, high-growth environment — experience in hardware, software, AI, or a startup setting is a strong plus


• A communicator who is clear, direct, and confident — someone who can navigate ambiguity without waiting to be told exactly what to do


• Proven ability to manage multiple workstreams simultaneously, with sharp attention to detail across scheduling, travel logistics, and candidate coordination


• Strong written and verbal communication skills — you're polished and professional, whether you're emailing a candidate or presenting to a hiring manager


• A natural relationship-builder who earns trust quickly and maintains strong working relationships across teams and levels


• Familiarity with an applicant tracking system (ATS); experience with Ashby or similar tools is a plus

Compensation

The US base salary for this full-time position is determined based on a variety of factors, including role, experience, location, job-related skills, and relevant education and training. Career length is only a guideline for compensation.

• 2-5 years of experience - $25 - $65 per hour