Recruiting Specialist

About TransWest: We move people. We help them get to work, school, or play. From A to B, and everything in between. By shuttle, bus, charter or valet, we find creative ways to move people, business, and communities forward. We partner with some of the world's leading companies to create personalized transportation systems and hospitality experiences. We go above and beyond to remove stress in all interactions and make things a little easier for all we serve.  

The Recruiting Specialist will drive the hiring process from sourcing to onboarding, maintain critical recruiting trackers, and deliver a best-in-class candidate experience. They will also ensure we uphold our reputation as an employer of choice by promoting TransWest’s values in every interaction. This role is critical in identifying top talent and ensuring an exceptional candidate experience throughout the hiring and onboarding process. 

Compensation:  

• $30.00 - $35.00 / hour 

Benefits: 

• Medical, Dental, Vision & Life Insurance 
• 401k with matching 
• Annual pay raises 
• Holiday pay 
• Paid Time Off up to 80 hours per year with increasing amounts based on your years of service 

Responsibilities: 

• Source and attract high-quality candidates through online platforms, referrals, and direct outreach for transportation and support positions. 
• Review and screen resumes to assess qualifications and alignment with TransWest’s core values. 
• Conduct structured phone interviews to evaluate skills, motivation, reliability, and interpersonal fit. 
• Assess professionalism, communication style, and dependability to determine quality of candidate. 
• Coordinate interviews and ensure efficient communication and scheduling with the interviewer and candidate. 
• Schedule and track Driver Road Tests and manage associated follow-up. 
• Own and update all recruiting trackers, including: 
• Onboarding – monitor progress of each candidate through hiring steps 
• Interview Schedule – keep manager informed and interviews on track 
• Referral Program Tracker – document submissions and contact referrals in a timely manner 
• Upload candidates into Paycom HRIS, initiating onboarding steps and maintaining accuracy. 
• Manage all background checks (criminal, MVR, drug testing) by initiating, tracking, and ensuring timely completion of all screenings. 
• Ensure completion of compliance documentation, verify accuracy, and submit to the compliance department or proper storage system. 
• Extend offers to selected candidates with enthusiasm and clarity about the role, expectations, and benefits. 
• Guide new hires through onboarding and new hire paperwork, acting as their main point of contact up until new hire orientation. 
• Support new hire orientation and assist with initial onboarding activities. 
• Collaborate cross-functionally with HR, Safety, and Operations to ensure a seamless handoff from hire to start date. 
• Keep the applicant tracking system (ATS) updated, accurately recording statuses, notes, and reporting metrics. 
• Identify and recommend process improvements to streamline hiring and onboarding workflows. 
• Represent TransWest’s culture and values at every stage of the candidate journey. 
• Stay current on the company’s organizational structure, policies, and state and federal laws pertaining to fair employment practices. 
• Other duties as assigned.   

Key Competencies: 

• Strong verbal and written communication 
• High attention to detail and organizational skills 
• Ability to evaluate talent for skill and culture fit 
• Focused on delivering a positive candidate experience 
• Self-motivated with strong follow-through 
• Flexible and adaptable in a fast-paced environment 
• Proficient in HR systems (ATS and Paycom preferred) 
• Knowledge of hiring compliance and documentation processes 

Requirements: 

• 1+ years of experience in Talent Acquisition or Human Resources 
• Experience in the Transportation industry preferred 
• Experience with Microsoft Suite 
• Enjoy people and excel at customer service 
• Familiarity with DOT regulations, background check procedures, and drug testing practices preferred 
• Able to communicate proficiently in English 
• Able to work independently, yet able to take direction 

TransWest Culture: Come join our close-knit team. We enjoy having summer BBQ’s, holiday parties, games, contests and so much more at our bus yards and in the office. 

Our Commitment to Diversity, Equity, Inclusion, and Belonging: At TransWest, we pride ourselves on building a diverse workforce and collaborative spaces where people of different lived experiences, backgrounds, abilities, and identities can thrive. Everyone on the team at TransWest emphasizes and practices our core values every day that are based on continued growth, reliability, safety, caring for our work, clients, and each other. Our commitment to diversity, equity, and inclusion is an evolving area where we will continue to listen and learn from our team members, business partners, community partners, and thought leaders to optimize our impact.