Recruiting Specialist

Core Clinical Partners stands at the forefront of Emergency and Hospital Medicine, delivering unparalleled services through a model that emphasizes patient-centric care and operational excellence. Our corporate values – Genuine, Accountable, Dynamic, Respectful, and Fun – are the pillars that uphold our commitment to revolutionize healthcare delivery.

The Recruiting Specialist supports the recruiting team by managing administrative processes, tracking, and coordination across contracts, reporting, job boards, residency outreach, conference activity, startup program support, travel/locums workflows, and recruiting systems. 

Essential Duties:

Contracts & Tracking

• Manage contract setup, routing, delivery, and follow-up. 
• Track contract status and ensure timely completion. 
• Follow up on outstanding items or delays (in coordination with Recruiting). 

Reporting Support

• Support preparation of recruiting reports (e.g., MOR reports, activity, presentations). 
• Pull data and maintain report inputs. 
• Ensure data accuracy. 

Job Boards & Coordination

• Keep job postings live, accurate, and up to date. 
• Execute posting updates based on recruiting directions in concert with Marketing. 
• Coordinate with job board vendors. 

Residency Outreach

• Maintain residency program contact lists. 
• Conduct outreach (calls/emails) to schedule meetings and events. 
• Coordinate and track residency-related activity. 

Conference & Event Support

• Coordinate event logistics with recruiting and marketing. 
• Import and organize post-event candidate leads. 
• Assign leads to recruiters and track follow-up completion. 

Startup / New Program Support

• Import incumbent clinician lists. 
• Work with operations to build roles in Salesforce. 
• Maintain incumbent status and staffing trackers. 
• Track hiring progress during program launches. 

Travel / Locums Support

• Track travel contracts and extend agreements. 
• Serve as backup for locums name clears. 
• Systems Support (Salesforce / Assist) 
• Support recruiter use of Salesforce / Assist. 
• Assist with onboarding and training on system workflows. 
• Help maintain data accuracy and consistency. 

General Support

• Maintain trackers and recruiting documentation. 
• Handle follow-up and coordination tasks across recruiting workflows. 

Education:

• Bachelor’s degree in business, communications or related field preferred. 

Experience:

• 5+ years’ experience supporting recruiting operations.  
• Experience in MS Office. 
• Experience with contract management a plus. 
• Experience in Salesforce/Assist or other CRM platforms.  
• Prior event management experience preferred.  

Work Location: 

• In office work with travel for meetings and events.? The employee must have reliable access to internet.? 

Core Clinical Partners is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.