Recruiting Specialist

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The Office of Recruiting at

MSU -Northern is a fast-paced, high-performing, goal-oriented environment that seeks to engage prospective students, their families, and other stakeholders in events that showcase the exceptional quality education that

MSUN

provides and to do so through events on-campus, off-campus, and virtually. The individual assigned to this position will be a motivated self-starter who can work independently without close supervision, be a part of a team in an effective and professional manner, and work collaborative across the university.

Position Number
Position Number

7C0048
Department
Division
Division

Student Engagement Division
Appointment Type
Appointment Type

Professional
Contract Term
Contract Term

Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA
FLSA

Exempt
Union Affiliation
Union Affiliation

Exempt from Collective Bargaining
FTE
FTE

1
Benefits Eligible
Benefits Eligible

Yes
Compensation
Compensation

Annual
Salary

$43,120
Contract Type
Contract Type

MUS
If other, please specify
Recruitment Type
Recruitment Type

Open
General Statement
The Office of Recruiting at

MSU -Northern is a fast-paced, high-performing, goal-oriented environment that seeks to engage prospective students, their families, and other stakeholders in events that showcase the exceptional quality education that

MSUN

provides and to do so through events on-campus, off-campus, and virtually. The individual assigned to this position will be a motivated self-starter who can work independently without close supervision, be a part of a team in an effective and professional manner, and work collaborative across the university.

Please Note:

MSUN

will only consider applicants who are authorized to work in the US and

MSUN

will not sponsor applicants for work visas.

Duties and Responsibilities
Working to build relationships with prospective students, high school counselors, teachers, and others on an information-sharing basis.
Maintaining current knowledge of university academic programs and admissions standards.
Traveling extensively (approximately 25 weeks out of the year) from August through May: travel includes in-state and out-of-state destinations.
Providing campus tours to prospective students and their families as well as assisting prospective students through the application and admission process.
Processing official documents as needed
Using Customer Relationship Management ( CRM ) software for student contact management and communication.
Assisting with on-campus programs including representing

MSU -Northern at university and community events.
In addition, this position

Works with other institutional departments to keep current about academic program information, departmental policies and procedures, and student activities.
Works with institutional committees
Performs other duties to support the mission and goals of the institution
Required Qualifications – Experience, Education, Knowledge & Skills

Associate’s degree with work experience that demonstrates excellent communication skills
Current and valid Montana driver’s license or the ability to obtain one within a month of hire
Preferred Qualifications – Experience, Education, Knowledge & Skills
1. Experience working with students in admissions, recruiting, residence life, student government, orientation, or other campus and student organizations
2. Knowledge or experience using Banner or similar database
3. Knowledge or experience using Anthology Reach or a similar

CRM
4. Experience planning and coordinating projects and events
5. Demonstrated excellent communications skills
The Successful Candidate Will
The successful candidate will
Possess outstanding organizational and communication skills
Effectively communicate the benefits and opportunities available at

MSU -Northern
Strong public speaking and presentation skills
Enjoy relating with people
Develop and maintain relationships with high school counselors, community college advisors and recruiters, and other key influencers
Demonstrate commitment to valuing equity, diversity and contributing to an inclusive working and learning environment
Have a team-first attitude
Enjoy traveling for work
Be self-motivated and take initiative
Have the ability and willingness to work extended hours including some evenings and weekends (Travel is required for this position which can occasionally be extensive)
Ability to work with confidential material with an attention to detail
Possess the ability to multi-task and problem solve innovatively
Represent the department and the university in a professional manner at college fairs, high school visits, community events, and other recruitment activities
Demonstrate effective time management skill and ability to meet deadlines
Demonstrate proficiency in Microsoft Office Suite and other software programs
Special Requirements

Physical Demands
The ability to perform the following with or without reasonable accommodations:
Nondiscrimination Statement and Title IX Coordinator Notice Policy Statement

Montana State University-Northern ( MSUN ) commits to a learning and working environment that emphasizes the dignity and worth of every member of its community that is free from unlawful discrimination and harassment based upon race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran status, sex, gender, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation (taken together, generally, “protected-class harm”). An inclusive environment is necessary for a healthy and productive University community.
Consistent with MSUN’s commitment, and with all applicable law, the University prohibits unlawful discrimination or harassment, including sexual misconduct prohibited by Title IX of the Education Amendments of 1972, and will take appropriate action to prevent, resolve, and remediate the effects of protected-class harm.

The Discrimination, Harassment, and Retaliation Policy defines and prohibits protected-class misconduct, and the Discrimination Grievance Procedures set forth the University’s processes for addressing and resolving such reports. The Policy and Procedures apply to all University programs and activities, including, but not limited to, admissions, athletics, instruction, grading, University housing, and University employment. In addition, the law prohibits retaliation against an individual for opposing any practices prohibited by this Policy, for bringing or responding to a complaint of discrimination or harassment, for assisting someone with such a complaint, for attempting to stop such discrimination or harassment, or for participating in resolution of a complaint of discrimination or harassment.

Inquiries about the application of Title IX at the University and reports about all forms of protected-class discrimination and harassment should be made to the Director of Human Resources/ Title IX Coordinator:

Human Resources /Title IX

Montana State University-Northern

PO Box 7751

Havre MT 59501

Director of Human Resources/ Title IX Coordinator:

Location:

208 Cowan Hall

Tel: (406) 265.3568

E-mail: [email protected] or [email protected]

Please note that reports can be made at any time, including during non-business hours, by using the email address or listed telephone number (and leaving a private message).

Title IX Coordinator

The Title IX Coordinator is responsible for coordinating the University’s compliance with federal and state discrimination and harassment laws, including Title IX. The Title IX Coordinator oversees compliance with the University’s Discrimination and Grievance Policy. Specifically, the Title IX Coordinator:
Coordinates educational programs and trainings regarding discrimination and harassment prevention for students and employees;
Responds to and seeks to resolve reports of discrimination and harassment following the Procedures;
Provides information about and, if requested, assists with criminal reporting;
Provides information about resources for obtaining advocacy, healthcare, and counseling services; and
Coordinates supportive and protective measures for members of the

MSUN

community.

A full copy of the University’s Discrimination, Harassment, and Retaliation Policy and the accompanying Discrimination Grievance Procedures are available on the Human Resources and Title IX website. More information about reporting options, resources, and other information about sexual harassment, including sexual assault, is located at the Human Resources and Title IX website: https://www.msun.edu/hr/titleix/index.aspx
This notice is disseminated annually to students and employees at the Montana State University-Northern.

For further information regarding Title IX and non-discrimination, visit http://www.ed.gov/ocr or contact:

U.S. Department of Education

915 Second Avenue, Room 3310

Seattle, WA 98174-1099

Telephone: (206) 607-1600

Facsimile: (206) 607-1601

Email:

OCR [email protected]

https://www2.ed.gov/about/offices/list/ocr/know.html?src=ft

Montana State University -Northern makes reasonable accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act,

MSU -Northern provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference or request accommodation, contact the Office of Human Resources, PO Box 7751, Montana State University-Northern, Havre, MT 59501; 406-265-3568; http://www.msun.edu/hr/forms/EmployPref.pdf

Required Documents

Resume
Cover Letter
List of References
Optional Documents
Posting Specific Questions

Required fields are indicated with an asterisk (*).
Note to the applicant:In your cover letter, please address the required and preferred qualifications listed in the notice of vacancy for this job and how you meet each one. (Open Ended Question)

(Open Ended Question)
I have a current and valid Montana Drivers' License
I can get a valid Montana Drivers' License
I have a vaild license for the state I am a resident of

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