Regional Administrative Assistant - Growth-Minded Organization

Administrative Assistant - San Diego, CA

WHO WE ARE:

CONAM Management Corporation is part of The CONAM Group, a multi-family property investment and management firm established in 1975 that specializes in conventional and affordable housing. We span across 12 states with 11 regional offices that employs a team of 1500+ energetic associates... and we're growing!

We recognize the value of our administrative staff; we are always looking for great candidates to join our company! If you possess a customer focused mindset, have the ability to perform professional level administrative services and want to be a part of our company’s growth, we want to hear from you!

WHAT WE ARE LOOKING FOR:

We are looking for an adminstrative assistant to join our team in the San Diego, CA area. This position is Full-Time | Hourly | Full Benefits

Pay Range : $22.00 - $24.00 /hour depending on experience.

The Administrative Assistant will be responsible for a wide range of duties including creating and tracking documents, databases, spreadsheets, and specialized reports. This will be a multi-faceted administrative position including, Office Administration, Accounting, Customer Service, and Data Entry. This person will assist the Vice-President and Regional Managers in various projects, and presentations as well as general office duties to support the Conventional/ Affordable Housing department.

WHY YOU ARE THE PERFECT FIT:

Customer Service Responsibilities

• Follow up on telephone and email inquiries, and respond as appropriate
• Provide support to property managers in their efforts to preserve and increase the value of our client’s assets
• Upbeat, positive, outgoing, personable, and able to relate well with diverse groups
• Ability to take initiative, multi-task, and work well under pressure

Office Responsibilities:

• Order supplies for regional office as needed
• Oversee property supply orders
• Maintain and organize effective physical and electronic filing systems for the Regional Office
• Answer and route phone calls from tenants and vendors to appropriate department and/or personnel, based on needs
• Maintain and update as necessary: rosters, property assignment listings, and after-hours access contact information
• Execute special assignments and tasks under general supervision

Administrative Responsibilities:

• Arrange and coordinate meetings, conferences, and events as requested
• Prepare and code invoices, expense reports, and reimbursement requests for approval
• Submit invoices, expense reports, and reimbursement requests to A/P for payment
• Open utility and service accounts for newly acquired properties
• Prepare bid proposals, service contracts, and agreements for signature
• Maintain positive relationships with vendors and suppliers
• Manage, organize, and update databases on a regular basis
• Gather weekly, monthly, quarterly, semi-annual, and annual program report information for submission to clients, investors, and lenders
• Distribution of financial reports to Regional Portfolio Managers and assist with corrections and related reporting if necessary
• Provide general administrative support to the regional team
• Coordinate travel arrangements
• All other duties as assigned

Requirements:

• 3-5 years supporting an executive with administrative experience in a professional environment preferred
• 2 years property management experience
• Demonstrated knowledge of phone/email procedures and etiquette
• Strong Microsoft Office Suite skills - Outlook, Word, Excel & PowerPoint
• Proficient with standard office equipment
• Ability to learn new, industry-specific, applications quickly
• Excellent communication skills and exceptional time management skills
• Ability to organize and juggle the needs of changing priorities, while accomplishing objectives and meeting time-sensitive deadlines
• Ability to stay calm during stressful and challenging situations, quickly find solutions, and thrive in a fast-paced environment

WHY YOU WANT TO WORK HERE:

CONAM Management Corporation is an experienced, full service real estate and property management firm which has been in the business for over 40 years. The company has earned its reputation as an industry leader through commitment to excellence and high ethical standards. CONAM serves clients nationwide through a network of regional offices located in key metropolitan areas.

Our benefits are designed with our associates in mind which include medical, dental, life, vision, Paid sick and vacation, identity theft protection, 401(k), Flexible Spending Accounts, and Employee Assistance Program. Not to mention we get to surround ourselves with amazing people we enjoy working with daily.

Applicants being considered for employment must pass a urine drug test. We are an Equal Opportunity Employer.

If this sounds like the right position for you, just click the “APPLY” button above. You will be given an option to submit a resume or complete an on-line application.

Job pay bands are available upon request. Job pay bands are established based on a multi-state national range. All job offers will consider a wide range of factors to include geographic location and benefits, including discounted housing if applicable, specific to the position and location.