Regional Business Office Coordinator

Description

A Great Opportunity at Northbridge Companies!!

Job Summary:

Responsibilities & Qualifications:

Administrative:

• Assist with the coordination of onboarding and training of community Business Office Directors
• Development, maintenance, and reinforcement of departmental Policies & Procedures to all Business Office Directors (BOD) both proactively and in response to questions.
• Conduct internal audits of resident files and associate files to ensure accuracy and completion in accordance with state regulations, onboarding and orientation processes, I-9’s and workers compensation binders and OSHA reporting.
• Provide on-site community support a needed.
• Performs additional duties/projects as assigned.

Human Resources:

• Responsible for maintaining the completion, integrity and accuracy of associate files and data, including hard copies and electronic files through HRIS (Paycom).
• Partner with communities and assist as needed in the hiring and onboarding of new associates (offer letters, processing pre-employ screenings, references, etc.)
• Responsible for the proper facilitation and documentation of New Associate Orientation.
• Partner with communities to support the administration of Associate benefits and act as liaison for questions regarding benefits, Paycom, etc.
• Partner with communities and assist as needed to meet the in-service/educational requirements and tracking via Relias.
• Responsible for oversight of timely recording and filing of workplace injuries with WC carrier and OSHA. 
  Audit of community business offices for federal and state required labor law postings.

Accounting:

• Responsible for audit of monthly rent rolls for accuracy and completeness.
• Orient new BODs for daily, monthly, and annual responsibilities.

• Manages the financial component within YARDI, including configuration and oversight and introduction of new modules.
• Responsible for oversight of rate increases, including street and annual in place rate changes.
• Responsible for all areas of accounts receivable, managing collections and write off with the community BOD’s.
  
• Responsible to review of third-party billing (Medicaid, GAFC and PACE) for timeliness and accuracy

• Audit of community business offices for internal control compliance.
• Audit and analyze financial data in support of enterprise initiatives.
• Audit and analyze Security Deposit accuracy and completion.

Qualifications

• Associate or bachelor’s degree in Accounting, Business, Finance, or a related field and five (5) years of experience with business office functions; or an equivalent combination of education and experience.
• Three (3) to five (5) years’ experience working in accounting and human resources in a health care setting, management and/or Operations experience strongly desired.
• Working knowledge of general accounting, billing and collections and expense management practices.
• Working knowledge of payroll and HRIS systems
• Working knowledge of federal and state employment laws.
• Exceptional interpersonal and time management skills and demonstrated ability to manage multiple priorities effectively.
• Demonstrate good judgment, problem solving and decision-making skills.
• Proficiency in Microsoft applications; Word, Excel, Outlook, PowerPoint etc.
• Requires the ability to communicate in English (orally and in writing) with the ability to converse comfortably with persons with disabilities, residents, families, staff, community officials and the public.
• Must be able to travel within specified geographical area or on assignments and must be able to work flexible hours and be available to respond during off-duty hours to regional / community emergencies
• Must be able to perform duties and responsibilities with or without reasonable accommodation
• Must pass criminal background check.
• Must meet all State health requirements including COVID-19 vaccinations.

We treat our associates like family by offering benefits for growth, health and happiness:

• Competitive Pay!
• Flexible Schedules / Shifts
• Paid Holidays, Vacation and Personal days
• Health Insurance
• 401k Options + Company Match
• Ongoing Education & In-services

Live Well, Love Life

*Criminal Background Screening is required.

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