Registrar

Santa Rosa Acceleration Academies will serve students in grades 6–12, offering four specialized programs, or pathways, for enrollment. As an innovative education partner,(Acceleration Academies), helps young people overcome real-life challenges and earn their high school diploma tuition-free through partnerships with state and local school districts across the country. The Dropout Re-Engagement Program is designed for students who have disengaged from traditional schooling and need a supportive environment to reconnect with their education. Our technology platform, (Incite®) enables data-driven teaching and learning. Our programs and technology are rooted in the belief that every student deserves access to the best instruction, tools, and resources available.

We offer specialized supports tailored to the unique needs of our students:

• The Twice Retained & Overaged 8th Grade Program provides targeted academic support for students who have been retained twice and are over-age for their grade level.


• The Behavioral Program serves students with behavioral challenges, offering structured interventions within a supportive learning environment.


• Parent Request Enrollment allows families to directly request placement at the academy.

Position Title: Registrar

Reports To: Academy Director

Compensation: up to $23 an hour

Employment Type: Full-time

Benefits: 401(k) with up to 4% company match; Flexible Paid Time Off; Medical, Dental, Vision, FSA, Life, Disability, Hospital Indemnity, Critical Illness, & Accident insurance coverages available; Employer-paid financial wellness program; Employee referral incentives; Certification reimbursement program; Bonus opportunities

Job Description 

The Registrar performs a variety of complex administrative and statistical record keeping duties related to the enrollment, graduation, or withdrawal of Graduation Candidates (GC). The Registrar is responsible for tracking attendance of GCs for the organization and partnering district. Additionally, the Registrar collects and enters data into the organization’s student information management system (IMS) with class credits and grades, evaluates transcripts for compliance with graduation and maintains and archives academic records. These administrative tasks are vital to ensuring the success of not only GCs, but academy funding as well. 

Job Requirements 

Education: Associate degree or higher (Bachelor’s preferred)

Years of Experience: 2+ years of relevant experience (preferably managing student records)

Background Check: Demonstration of a clear state and federal criminal history 

Core Competencies 

The following core competencies define what the organization requires of its employees to succeed and how we expect overall goals to be accomplished each and every day.

• Communication & Interpersonal Skills


• Collaboration & Teamwork


• Caring & Inclusiveness


• Flexibility & Adaptability


• Honesty, Integrity & Reliability


• Results-Orientation

Role-Specific Competencies 

These competencies are specific to the Content Coach position. 

• Information Management & Data Analysis


• Organizational Planning & Time Management


• Coachability & Learning Orientation


• Technological Aptitude

Job Responsibilities

Enrollment

• Enrolls new GCs


• Facilitate orientation to the Academy, which includes but is not limited to site policies and procedures


• Requests transcript of grades and cumulative files from other schools for new GCs transferring into the Academy and evaluates transcripts with the Director

Retention/Attendance

• Perform attendance compilations consistent with the needs of the Academy and partnering district


• Maintains and updates master course lists along with, preparing the master course schedules 


• Prepares and maintains Graduation Candidates permanent records including immunization history, updating GC information, communicating updates to staff when appropriate 

Recruitment

• Assist with canvassing and recruitment of new GCs

Academics

• Converts grades and credits to corresponding units used within the District and creates grade sheet files each term 


• Maintains GC records on state-mandated tests and reviews records with staff to assure GCs’ compliance with advancement and graduation requirements


• Conducts audits for missing or incomplete grade reporting in collaboration with AA staff 


• Assists GCs with aspects of the college application process by distributing required transcripts and forms in a timely manner 

Operations

• Provide day-to-day operations support of the academy (i.e. answering telephones, maintaining GC records, etc.)


• Compiles accurate graduation lists and communicates with the district point of contact regarding GC diplomas

• Participate in academy meetings and other school/ community events

Additional Qualifications 

• Bilingual (Spanish preferred) 


• Experience in a non-traditional school setting or education-related field


• Demonstrates a commitment and passion for supporting GCs, who have disengaged from a traditional school setting, by creating opportunities for academic and personal breakthroughs 


• Strong understanding of and comfort with the use of technology in an educational setting


• Experience with any of the following:  project-based learning, portfolio assessment, competency-based education, cooperative learning, integration of technology and cross-disciplinary learning, alternative assessments and integrating school to career experiences into the curriculum

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee is frequently required to use hands to touch, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision. 

Work Environment and Work Demands

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

While performing the duties of this job, the employee may occasionally be exposed to outside weather conditions. The noise level in the work environment is consistent with that of a collaborative school environment.

Acceleration Academies is an Equal Opportunity Employer

The above statements are intended to describe the general nature and level of work to be performed and are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All duties listed are essential functions for the position. It is understood that other related duties may be assigned.
To perform this job successfully, an individual must be able to perform all aspects of the position, described below satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required and characteristics of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
functions.