F

Registrar

icon building Company : Fond Du Lac Band Of Lake Superior Chippewa
icon briefcase Job Type : Full Time
icon geo-alt United States

Job Description - Registrar

Description
Division/Department: Legal Affairs – Motor Vehicle - Onsite
Location: Fond du Lac Tribal Center – As designated
Reports To: Tribal Attorney/Legal Affairs Director
Probationary Period: 90 days – Full time
FLSA Status: Exempt (salaried)
Classification: Non-Child-Related NA
Driver’s License: Level 1 - Driver’s License Required.
Rate of Pay:  $56,063.84-$63,071.82


Responsibilities

  • Issue licenses in accordance with the Fond du Lac Band of Lake Superior Chippewa Motor Vehicle Licensing Ordinance, Chapter 100; The Fond du Lac Business License Ordinance; the Fond du Lac Gaming Ordinance (Chapter 4); the Fond du Lac Tribal/State Compact on Class III Video Games (Section 6, 13); and any and all other tax and license systems established by the Band.

  • Perform all duties relative to the administering of the Tax and License Systems of the Fond du Lac Band.

  • Perform all duties relative to the implementation of Fond du Lac Tax and License Systems.

  • Take applications for license and issue said licenses in the manner prescribed by Band ordinances, rules and regulations.

  • Collect fees, issue receipts, deposit funds with the Enterprise Accounting Department, and follow the “Procedures for Receipt and Deposit of Funds” to ensure proper accountability.

  • Conduct administrative reviews to insure proper compliance with the Band’s ordinances, rules and regulations, and to ensure valid information is being maintained.

  • Communicate and correspond with subject businesses and/or individuals in a manner consistent with Band ordinance, rules, and regulations to ensure proper compliance.

  • Records Management:

          o Maintain separate file systems of all records for every tax and license system, and in a manner that will ensure the safety of all records.


          o Maintain current and accurate computer records for all tax and license systems and in a manner that will ensure their safety.


          o Records management shall include all records created in the administering of the tax and license systems of the Fond du Lac Band.



  • Work with and provide the local law enforcement agencies with information on licenses issued pursuant to the Fond du Lac Motor Vehicle Licensing Ordinance, on a daily basis by sending the updated information by facsimile, email, or any other electronic means available.

  • In conjunction with the duties under the Motor Vehicle Licensing System, shall issue Collector Place (series 0000) and maintain records of these issuances.

  • Develop forms, as necessary, to ensure proper compliance with the provisions of Band ordinances, rules and regulations.

  • Acts as immediate supervisor of staff in the Office of the Registrar.

  • Appropriate work attire is required.

  • Must attend all mandatory department trainings.

  • Ensures confidentiality of financial records and all records for employees, band members and/or clients.

  • Displays a responsive and professional manner in promptly responding to all requests, complaints, and problems.

  • Recognizes that each employee is a representative of the Fond du Lac Band of Lake Superior Chippewa and is responsible for demonstrating courtesy, respect, and sensitivity to the needs of all others, including visitors and co-workers.

  • Represents the Fond du Lac Band of Lake Superior Chippewa and the department in a positive and professional manner in the community.

  • Required to maintain proper attendance including reporting to work on time in accordance with applicable policies.

  • Maintains a clean and organized work area.

  • Due to changes and modifications in the job from time to time, employees are required to be flexible and assume other responsibilities assigned by management as deemed necessary.



Qualifications

  • Valid Driver’s License issued in the US is required.

  • AAS/AA Degree in Business or Management; 5 years secretarial experience; or a combination of education and experience is required.

  • Office experience with data entry skills is required.

  • Knowledge of computer applications to include word processing, Access, Excel and Microsoft Outlook is required.

  • Excellent organization skills are required.

  • General knowledge of office machines/equipment, including cash register is required.

  • Ability to communicate effectively orally and in writing is required.

  • Ability to work independently and establish priorities is required.

  • Attention to detail and accuracy is required.

  • Ability to establish professional and harmonious working relationships on all projects and with all parties involved.

  • Subject to drug and alcohol testing in accordance with the Fond du Lac Reservation’s Personnel Policies.

  • Subject to pre-employment and annual background checks.

  • Subject to immunization review and submitted proof of required vaccinations.

          PHYSICAL REQUIREMENTS:



  • Normal physical requirements



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