Registrar and Data Analyst

Summary

The Registrar and Data Analyst plays a key role in maintaining the integrity of student academic records while also managing essential school operational data. This position oversees all Registrar functions and supports the school’s data needs across multiple systems, ensuring accuracy, compliance, and timely reporting to internal and external stakeholders.

Responsibilities

Registrar

• Maintain accurate academic records in the Veracross Axiom student information system, including MOD and Trimester grading and reporting cycles.
• Partner with Division Heads and Deans of Academics to develop teacher and student schedules across divisions, including Extended Programs.
• Support the Enrollment Department and Database Manager with online re-enrollment and new student enrollment processes, including mid-year additions and withdrawals.
• Assist with annual summer cutover tasks, including course setup, room assignments, and schedule distribution.
• Create and interpret data queries and reconcile information across systems.
• Manage and report customer tickets through the ticketing system, including part ordering and receipt.
• Develop proficiency in academic and technology systems such as Veracross Axiom, IncidentIQ, and the Toddle Learning Management System.
• Process mid-year schedule changes approved by school divisions.
• Coordinate with College Advising to complete key GPA calculations and generate transcripts.
• Fulfill transcript requests promptly, manage cumulative transcript files, and maintain the IKAN system.
• Stay current with best practices in student record management.

Data Analyst

• Monitor and troubleshoot data flow between Veracross Axiom and connected systems, including Toddle, Clever, and Schedulogic.
• Review, assign, and report technology ticket data in IncidentIQ in collaboration with the Educational Technology Support Manager.
• Provide operational support to the Director of Technology Operations for part ordering, receiving, and warranty reporting related to device repairs.
• Partner with the Database Manager and the Director of Technology and Innovation to develop and validate reporting dashboards and automated reporting processes.
• Meet external reporting requirements for TCCB, ISAS, and NAIS/DASL.
• Demonstrate a willingness to grow in data analysis and reporting, with a preference for developing skills in Microsoft Power BI.

Minimum Education/Prior Experience/Qualifications Required

• Bachelor's Degree is required.
• Preferably three years of experience in registrar position at an independent school or university.
• Deep knowledge of student information systems and processes preferably Veracross Axiom.
• Familiarity with FERPA regulations and student data privacy principles, or willingness to develop proficiency through professional development.
• Understanding of records retention best practices in an educational setting.
• Experience with managing student, family, and institutional data across multiple systems and departments.
• Light project management experience with the abilities to set/meet timelines and to provide structured status updates.

Core Competencies:

• Excellent communication and collaboration skills with timely and diplomatic delivery both within the Technology Department and across school departments.
• Treat parents as partners in their child's education.
• Possess strong people skills to be empathetic to the needs of students and parents.

Upon Hire

• Successful completion of fingerprint-based and sexual offender registry information checks
• Completion of Safe Environment training
• CPR Certification

Essential Expectations

All faculty and staff members at Duchesne Academy of the Sacred Heart are expected and required to do the following: 

• Overtly support and act in accordance with the Goals and Criteria of the Society of the Sacred Heart. This expectation includes attendance and applicable participation in faith-based practices. 
• Foster a safe, predictable, and supportive environment. 
• Interact with colleagues in a respectful and collegial manner that contributes to a healthy school culture. 
• Demonstrate appropriate planning and preparation and fulfill routine responsibilities in a thoughtful and timely manner. 
• Uphold professional standards of personal presentation, professional courtesy, discretion, punctuality and attendance at all required meetings and events. 
• Appropriately carry out specific duties as determined by the Head of School and/or supervisor. 
• Maintain professional credentials and complete required training. Participate in and provide documentation for at least one professional development opportunity per year in addition to those required and provided by the school. 
• Respect the confidentiality of the school, its employees, students, and families. 
• Comply with the policies and procedures as articulated in the faculty and staff handbook. 
• Authentically engage in the school’s self-reflection process that requires written goals and measured progress towards them.

Nothing in this Job Description restricts Duchesne’s right to assign or reassign duties and responsibilities to this position at any time. This position is at will, which means that either the employee or Duchesne may terminate the employment relationship at any time, with or without notice and for any reason or no reason.

Duchesne Academy of the Sacred Heart is committed to providing equal opportunity in all of its employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, religion, sex (gender), age, national origin, physical or mental disability, genetic information, veteran status, or any other status protected by applicable law.