Registrar and Student Data Coordinator

Start Date: July 2025

Status: Full-time, Hourly or Exempt (based on experience)

Compensation:  $25–$35 per hour, or equivalent salaried rate, depending on experience and qualifications. This position may be classified as hourly or salaried based on the candidate's background and the final scope of responsibilities. 

Application Deadline: Open until filled

Position Summary

The Registrar & Student Data Coordinator ensures accurate student information systems and supports enrollment compliance at AXIS International Academy. This highly detail-oriented role manages Infinite Campus, maintains student records, and leads data reporting to ensure compliance with state and authorizer requirements. The registrar collaborates with leadership to support enrollment targets.

Key Responsibilities

Student Information Systems & Registrar Duties 

• Maintain accurate student records in Infinite Campus (SIS) 
• Manage enrollment, transfers, withdrawals, and cumulative files (CUMs) 
• Process records requests and ensure FERPA compliance 
• Set up and manage trimester grading windows and report cards 
• Provide support and training to staff on SIS usage 
• Create, customize, and pull reports from SIS to support compliance, instruction, and decision-making 

State Reporting & Compliance 

• Serve as the primary lead for required state and CSI data submissions (e.g., October Count, End-of-Year, Attendance, READ Act, Discipline) 
• Coordinate timelines and ensure timely, accurate submissions 
• Maintain audit-ready documentation for all reports 
• Collaborate with the Head of School and Leadership Team to resolve data discrepancies 
• Manage SASID assignment and updates, and maintain accurate records in the RITS system 

Enrollment Data & Tracking 

• Track and maintain accurate enrollment status, waitlists, and transfers 
• Process and fulfill student record requests in accordance with FERPA and school policy 
• Monitor demographic and enrollment trends for internal reporting 
• Ensure SIS, CRM, and internal dashboards are aligned 
• Flag inconsistencies in enrollment or student data for correction 
• Manage and support enrollment-related events and communications: 
• Schedule and confirm school tours using Calendly (or similar) 
• Maintain up-to-date records of tour dates, reminders, and attendance 
• Facilitate info sessions, including setup, note-taking, Q&A documentation, and teardown 

Technology & Platform Support  

• Roster students into digital learning platforms (Driveline, Amplify, etc.) 
• Manage user accounts across school platforms (Google, SIS, etc.) 
• Provide Tier 1 tech support to staff and escalate more complex issues 
• Support onboarding of new staff with system access and training 
• Assist with system setup and maintenance for platforms (e.g. Canva, Kangarootime, JotForm, Calendly) 

Cumulative File Oversight 

• Audit and maintain digital and paper student cumulative files 
• Coordinate with the office, health, SPED, behavior and other teams to ensure records are complete, consistent, and up-to-date 
• Process incoming/outgoing student records in alignment with school policy 

Required 

• Strong attention to detail and high organizational skills 
• Experience with student information systems (e.g., Infinite Campus) 
• Proficiency with spreadsheets, databases, and file management 
• Ability to handle confidential information with discretion 
• Strong communication and follow-through 

Preferred 

• Experience with Colorado state education reporting 
• Familiarity with SIS systems (e.g., Infinite Campus) 
• Tech-savvy with comfort troubleshooting basic issues 
• Prior experience in school data, compliance, or registrar roles 
• Proficiency in generating reports and working with basic SQL for data queries and troubleshooting 

Attributes for Success 

• Meticulous and self-directed with recurring deadlines 
• Collaborative but comfortable working independently 
• Professional communicator, especially regarding sensitive data 
• Committed to AXIS’s mission and core values 
• Reliable, discreet, and trustworthy with confidential records