Registrar (Full Time)

Summary:

The Registrar’s responsibilities include managing the institution’s animal records and related policies, validating the quality of recorded data, and ensuring the legal compliance of all animal transactions. The Registrar also serves as liaison to relevant government agencies, other zoological institutions and conservation organizations, including Association of Zoos and Aquariums (AZA), specific to the role of the Registrar function. At times registrar may assist in animal care duties.

Key Responsibilities:

• Manages and maintains both active and inactive animal records systems ensuring data quality, appropriate retention, preservation and accessibility.


• Manages and monitors animal transactions and coordinates with curatorial and veterinary staff to ensure legal compliance with local, state, federal and international laws, government regulations and industry-specific standards.


• Able to ensure regulatory compliance, including operational permit renewal and reporting for agencies such as the U.S. Fish & Wildlife Service, USDA, and the Tennessee Wildlife Resources Agency.


• Primary liaison between the institution and government agencies, International Species Information System (ISIS), and AZA conservation programs, providing each with accurate collection information as required.


• Recommends and establishes animal records management programs to ensure best practices for records retention, disposition and preservation and related systems management.


• Trains staff in animal record keeping, records management and animal data standards.


• Manages the animal census/inventory process.


• Participates in ZRA, AZA and other appropriate professional associations to develop and set standards for animal data management and continually elevate the level of professionalism for the Registrar position.


• Correspond with curators, vet staff, zoo admin. staff and studbook keepers and generate requested information via various reports.


• Serve as institutional representative to Species 360, manage correspondence, and stay updated on changes.


• Submit annual reports and permit renewals for state and federal animal permits and assure compliance with state and federal wildlife regulations.


• Prepare, record, track, and file documents associated with animal transactions.


• Arrange shipping of animals with airlines and ground carriers.


• Prepare and send invoices for animal sales and shipping charges.

Minimum Requirements:

• Experience with records management, database management or administration, or information science.


• Excellent attention to detail, organization, and interpersonal communication skills (both written and verbal).

Preferred Qualifications:

• General knowledge of taxonomy, natural history, animal husbandry.


• Knowledge of animal welfare and wildlife laws and regulations specific to exhibition, breeding and domestic and international transport.


• Knowledge of AZA cooperative animal management programs, such as studbooks, SSPs, TAGs, etc.


• Experience with records management, database management or administration, informatics or information technology.


• Ability to assist with animal transports as needed.

Competencies:

• Proficiency in MS Office, Excel.


• Records and reports creation and management.


• Ability to complete AZA’s institutional records keeping (IRK) course, Zoological Registrars Association (ZRA) Training Certificate Program.

Supervisory Responsibility: None

Reporting Structure: Reports to Chief Zoological Officer.

Position Type/Expected Hours of Work:

Full-time salary positions are defined as positions scheduled to work approximately 40 hours a week. Scheduling is at the discretion of the manager.

This position is considered exempt under the federal and state wage and hour laws. 

Scheduling Availability Requirements:

While primarily a Monday - Friday position, occasional weekends may be required.

Work Environment: This role operates in mixed settings which include traditional office space, Zoo grounds, and behind the scenes animal care areas. Occasional offsite travel as needed.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This position requires frequent sitting, in addition to the ability to navigate through Zoo grounds and animal care areas. Occasional lifting or movement of items up to 50 pounds is required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Duties: 

Please note that this job description is not exhaustive and additional duties may be assigned, or existing duties may be modified, at any time to meet the needs of the organization.

Other Requirements:

• 21 years or older.


• Clear background check.


• Clear drug screening.


• Clear TB screening.


• Valid driver’s license.


• Clear MVR screening.


• Proof of current automobile insurance.

Benefits & Perks

The Memphis Zoo has a comprehensive benefits and employee perks package. Please see our Memphis Zoo Careers page for details.  

EEOC and Inclusion Statement: 

The Memphis Zoo believes that human diversity is as important as the biodiversity we seek to conserve. World-class zoos are comprised of world-class team members representing a variety of backgrounds, perspectives, and skills. We value a diverse workplace and strongly encourage people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, and veterans to apply. 

The Memphis Zoo is an equal-opportunity employer. Applicants will not be discriminated against because of race, color, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state or federal laws. If you need to request any accommodations for the interview or hiring process, please let the Human Resources team (HR) know. HR can be contacted at [email protected]. 

The Memphis Zoo participates in E-Verify and is an EEO/ADA/Veteran employer.

All offers of employment are contingent upon the successful completion of pre-employment screening. Memphis Zoo is a drug-free workplace.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

How to Apply:

Applications should be submitted via the Memphis Zoo Careers page. Please note that any other application submissions will not be considered. www.memphiszoo.org/careers.