Registration Specialist I

Job Posting Title

Agency

Supervisory Organization

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Job Type

Compensation

Job Description

As a Registration Specialist I with OMES you will enjoy:

• Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.
• A comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Job Details

• Full-time 40-hour work weeks.
• Support the Central Purchasing team
• Salary up to: $55,000.00

Responsibilities

• Analyzes, processes, and executes daily supplier registration requests ensuring accuracy and compliance with state statutes, policy, and procedures, as well as IRS federal reporting requirements.
• Adds and maintains supplier information within the PeopleSoft system, while ensuring accuracy and compliance with State and Federal regulations.
• Analyzes and interprets supplier registration data for accuracy and compliance, interprets issues, and communicates instructions for issue resolution.
• Supports customers by ensuring supplier information is complete and providing one-on-one assistance with registration, queries, procurement registration inquiries, account updates, website education or other requests as needed.
• Resolves OMES Service Desk requests by understanding issues, researching, and identifying alternative solutions, and implementing solutions in a timely manner.
• Provides instructions for the online Supplier Portal, researches account information and supplier history, reviews options and solutions.
• Collects and reports supplier data to management.
• Serves as liaison between suppliers and state agencies.
• Identifies ways to improve the registration process.
• Conducts or assists with webinars, seminars, workshops, or individual training sessions.
• Works in cooperation with the Oklahoma State Treasurer’s office to maintain the integrity of supplier banking information.
• Other duties as assigned.

Physical Demands and Work Environment

• This position works in a comfortable office setting with a computer for a large percentage of the workday. The noise level in the work environment is usually mild. Occasional travel may be required.

Minimum Qualifications

• An Associate’s degree in business, finance, supply chain management, or a closely related field and;

• Two (2) years of procurement related experience or;

• An equivalent combination of education and experience substituting one year of business, finance, or supply chain management experience for each year of the required degree.

• Certification as State of Oklahoma Certified Procurement Officer Level 1 or must attain certification within 90 days.

About OMES

The Office of Management and Enterprise Services provides excellent service, expert guidance and continuous improvement in support of our partners’ goals. We are a highly qualified workforce committed to serve those who serve Oklahomans and make government run in the most efficient, innovative manner possible.

OMES is an Equal Opportunity Employer. Reasonable accommodation to individuals with disabilities may be provided upon request.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

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