Rehab Tech / Clerical Assistant - Rehab Administration - Full Time

Looking for a meaningful role where compassion meets teamwork? Join our Guthrie rehabilitation administrative team and make an impact through hands-on support, administrative coordination, and patient-focused service that helps individuals thrive.

Why Choose Guthrie:

• Voluntary 403(b) Retirement Plan – Plan for your future with Fidelity investment options
• Employee Assistance Program – Confidential support for personal and professional well-being
• Shift Differentials & Premiums – Earn more for evenings, nights, weekends, and float coverage
• PTO Starts on Day 1
• Friendly, Inclusive Work Family – Be part of a team that feels like home

Recognized as a Top Healthcare Employer:

Guthrie is consistently recognized for its strong workplace culture and commitment to caregiver well‑being, including:

• Best Places to Work 2025 - Modern Healthcare
• America's Greatest Workplaces in Healthcare 2025, 2026 - Newsweek
• America's Best-In-State Employers (PA) 2025 - Forbes 
• America's Best Employers for Healthcare Professionals 2025 - Forbes 
• America's Best Employers for Women 2025 – Forbes

Schedule & Coverage:

• Full Time, Day Shift

Position Summary: Partial responsibility for coordination of medical records and third party approvals, cash payments and claims forms. Schedules new patient visits and subsequent return visits. Files medical records, coordinates mail correspondence, type letters and memos. Answers phones and greets patients. Preparation for treatment, at the conclusion of treatment and as directed, during treatment. Also partial responsible for the preparation of equipment and treatment areas; maintenance of an inventory of stock supplies; safety of and care of patients, fellow employees and equipment; maintains by appearance and actions conduct that enhances the profession and provision of service. Utilizes EPIC and multiple Microsoft office programs including word, excel, and PowerPoint. Percentage of time spent on each component directly depends on department needs.

Education, License & Cert: High school graduate or equivalent.

Experience: 

1. Working knowledge of medical terminology required.  Training as medical secretary or appropriate experience preferred.  

2. Ability to type accurately at 50 ‐ 60 wpm using recorded dictation or handwritten drafts.

3. Proficiency with computer office software including Word, Excel, Powerpoint, and IDX.

4. Must be of high moral character; trustworthy with confidential information 

5. Previous experience with direct patient care

Essential Functions: 

1. Obtains Authorization from insurance for Rehab services .  Schedules initial and follow up appointments for department.

2. Assists patient in preparation for treatment, during treatment and at the conclusion of treatment under therapist directive/supervision.               

3. Assembles, disassembles equipment and accessories utilized for patient/resident treatment.

4. Inspects equipment daily to ensure safe operation.

5. Maintains all treatment equipment including but not limited to: ultrasound; electric stimulation; weights; exercise/therapeutic equipment needed for daily operation of the department.

6. Maintains adequate linen supplies to ensure patient/resident comfort during treatment. 

7. Maintains care and use of an inventory of necessary equipment; ambulatory aides; pharmaceutical agents; sterile supplies.                                     

8. Performs duties necessary for efficient operation of the department. (changes linen; cleaning)                    

9.  Is responsive to requests from professional staff.                          

10.  Assists with data collection/monitoring of the departments CQI process and program.

Other Duties: 

1. Participation in community and employee engagement activities is required.  

2. It is understood that this description is not intended to be all‐inclusive and that other duties may be assigned as necessary in the performance of this position.

The pay range for this position is $17.57-$25.32/hr. based on experience.

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