Accounting Clerk

Job Title: Accounting Clerk

Department: 403 - Finance & Strategy

Work Location: Brunswick

Desk Location: In Office

Reports to: Accounting Supervisor

Salary Grade: NE1

Employment Type: Full Time

FLSA Status: Non-Exempt

Travel: 0-25%

Prepared Date: 8/13/2025

JOB SUMMARY

The primary role of the Accounting Clerk is to manage and process all donations and maintain donor information in the Agilon One donor database system. This role will do so by being responsible for reviewing and reconciling all donations and A/R payments received, to ensure they are coded to the proper fund and appeal codes and receipting all donations in a timely manner. This position plays a crucial role in the ongoing work of the Finance team, and their skills are vital to their continued success.

ESSENTIAL DUTIES AND RESPONSIBILITIES

DONATION AND A/R PROCESSING

• Process all incoming mail daily; separate checks received into specific batches for Donations and Designated Subsidies (A/R)
• Scan all check received into the Remote Deposit system for bank deposit
• Maintain Check Donation Log with all check deposit transactions
• Maintain Cash Donation Log with all cash received and store cash in lock box
• Input and/or import all check and cash deposit batches into the Agilon One System
• Process and print donation receipts to be mailed twice per week
• Crosstrain on other duties and donation entry methods (online, monthly ACH donations, etc.)

DONOR AGILON ONE SYSTEM

• Update and maintain donor information including name changes, contact information changes, and other information as requested by donors and MAP staff
• Create and maintain Appeal information in Agilon One
• Review and update upcoming appeals to ensure accuracy of scan lines and other information

ADMINISTRATIVE AND OTHER DUTIES AND RESPONSIBILITIES

• Maintain proper storage and destruction of donor and donation files, including destruction of original checks remotely deposited after 90 days
• Mail processing and distribution
• Respond to donor calls and questions regarding donations
• Process credit card donation forms received by mail

OTHER DUTIES & RESPONSIBILITIES

• Assist the Accounting Supervisor in month end closing procedures as needed
• Perform other duties as needed

ORGANIZATIONAL RELATIONSHIPS

This position interacts with all internal MAP departments, external auditors, MAP donors, etc.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

• HS Diploma or equivalent
• Three years’ related experience and/or training

OTHER SKILLS AND ABILITIES

• Ability to effectively present information and respond to questions from MAP staff, auditors, and donors
• Knowledge of accounting methods, theory, and procedures
• Moderate to advanced knowledge of Excel
• Ability to learn quickly and be flexible to changing schedules
• Strong computer skills
• Good communication skills, including interpersonal, written, and oral
• Ability to be organized, efficient, and enjoy detailed work

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to

successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus during significant computer related work. Employee must be able to read, write, and speak English fluently.