Accounts Payable Specialist

Penbrothers is an HR & remote talent management partner and one of the fastest-growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

Our client is a premier, locally owned site services and environmental care provider with nearly 50 years of industry leadership in Hawaii. Fully licensed, bonded, and insured, they deliver high-quality commercial and residential solutions, specializing in certified arborist tree care, demolition, excavation, and professional waste management. 

About the Role

We are seeking a detail-oriented Accounts Payable (AP) Specialist to support our finance team by ensuring vendor invoices, accounts payable transactions, and payment processes are completed accurately, efficiently, and in compliance with company policies. This role is ideal for someone who thrives in a structured environment, values accuracy, and enjoys contributing to the smooth operation of day-to-day financial processes.

What you’ll do

Accounts Payable 

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  Enter approved vendor bills within 48 hours of receipt 

  
  


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  Verify account coding and supporting documentation 

  
  


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  Maintain accurate accounts payable records 

  
  


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  Review and monitor AP aging reports 

  
  


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  Prepare weekly payment batches for management approval 

  
  


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  Ensure invoices are processed accurately and on time

  
  

 Vendor Administration 

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  Collect and maintain current W-9 forms 

  
  


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  Process new vendor setup requests 

  
  


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  Maintain organized and accurate vendor files

  
  


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  Verify required documentation before vendor activation

  
  


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   Ensure vendor records remain current and compliant

  
  

 Credit Card Administration 

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  Collect missing receipts from employees 

  
  


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  Enter company credit card transactions accurately 

  
  


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  Maintain complete supporting documentation for all transactions 

  
  


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  Follow up on outstanding receipts and documentation daily 

  
  

Record Keeping 

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  Maintain organized accounting files and records 

  
  


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  Ensure documentation is complete and audit-ready 

  
  


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  Support accounting staff with documentation requests 

  
  


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  Maintain electronic and physical filing systems 

  
  

What You Bring

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  Previous experience in Accounts Payable, Accounting, or a related finance role is preferred.

  
  


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  Strong attention to detail with a high level of accuracy in processing financial transactions.

  
  


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  Excellent organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines.

  
  


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  Strong verbal and written communication skills, with the ability to effectively follow up on outstanding items.

  
  


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  Proficiency in Microsoft Office, particularly Microsoft Excel.

  
  


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  Experience with QuickBooks Online or similar accounting software is preferred.

  
  


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  Ability to handle confidential financial information with professionalism and discretion.

  
  


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  Dependable, accountable, and collaborative, with a strong team-oriented mindset.

  
  


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  Self-motivated and capable of working independently in a fast-paced environment.

  
  

 Our Hiring Process

We utilize AI tools to enhance hiring efficiency and ensure a fair evaluation. Consequently, candidates will engage with an AI Interviewer, supervised by Human Talent Acquisition Experts who will support your entire application journey.

Our AI Expectations: While we encourage you to use AI for CV refinement and research, we require that all interviews and assessments be completed through your own authentic effort. The use of real-time AI assistance during interviews or to complete skills tests is strictly prohibited to ensure a fair and genuine evaluation of your capabilities.

What You’ll Get

At Penbrothers, we are obsessed with creating positive employee experiences. Here you’ll find an environment that nurtures learning and provides opportunities for growth. You’ll have the opportunity to make an impact on fast-growing startups and dynamic companies. 

·   Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience. 

·   Employee as our biggest asset: We are genuinely invested in our people’s career and welfare.

·   Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home. 

·   Powering global startups: We’ve created 1,400 Filipino jobs that empower global start-ups to focus on growth.