​​​​​​Administrative & Executive Assistant

Company: VirtDrop

Location: Fully Remote

Employment Type: Full-Time

About VirtDrop

VirtDrop connects exceptional remote professionals from Latin America with fast-growing U.S. companies. We focus on building long-term partnerships by matching top talent with exciting career opportunities while providing ongoing support every step of the way.

About the Role 

We are looking for a highly organized, proactive, and tech-savvy Administrative & Executive Assistant to provide ongoing support across a wide range of administrative and organizational responsibilities.

This role is ideal for someone who enjoys variety, can confidently manage multiple priorities, and is comfortable taking initiative. You will support day-to-day operations by managing emails and follow-ups, maintaining contact and organization databases, coordinating communications, assisting with basic content creation, and helping keep various projects and tasks organized.

 

Key Responsibilities

• Manage and organize Gmail and email communications.


• Draft, organize, and send emails and introductions.


• Handle follow-ups with contacts, organizations, and other stakeholders.


• Maintain organized spreadsheets and databases with organization and contact information.


• Keep track of communications, introductions, follow-ups, and important details.


• Assist with basic content creation and administrative communications.


• Manage calendars, meetings, and Zoom calls as needed.


• Conduct online research and gather information.


• Assist with day-to-day administrative tasks across different areas of the business.


• Help prioritize and track ongoing tasks and projects.


• Maintain accurate and up-to-date records.


• Use AI tools to improve efficiency, organization, research, writing, and administrative workflows.


• Take initiative to identify tasks that need attention and follow through without constant supervision.


• Provide general administrative support as needed.

Requirements & Skills

• Previous experience in an administrative, executive assistant, virtual assistant, or similar support role.


• Highly organized and detail-oriented.


• Tech-savvy and comfortable learning and using new software.


• Strong written and verbal communication skills in English.


• Comfortable managing email correspondence and professional communications.


• Strong spreadsheet and data-management skills, particularly with Excel or similar tools.


• Ability to multitask and manage several priorities simultaneously.


• Proactive, resourceful, and able to work independently.


• Comfortable using AI tools and interested in finding ways to leverage AI for productivity.


• Strong follow-through and attention to deadlines.


• Ability to handle confidential and sensitive information professionally.

Tools & Platforms

Experience with the following tools is preferred:

• Gmail


• Outlook


• Microsoft Excel


• Zoom


• AI productivity tools


• Google Workspace and/or Microsoft Office

What We Offer (Once Matched with a Client)

• Competitive compensation in USD


• 100% Remote Work


• Weekly Payments


• Paid Vacation Days


• Wellness Benefit Reimbursement


• Long-term Career Growth Opportunities


• Ongoing Support from the VirtDrop Team


• Access to a Strong Network of Clients and Professionals

Your Career, Elevated

Ready to take your packaging design career to the next level?

Join VirtDrop and work with innovative companies creating products that stand out both on retail shelves and online. If you’re passionate about packaging design, production excellence, and transforming ideas into market-ready products, we’d love to hear from you.

VirtDrop is an equal opportunity employer. We celebrate diversity and are committed to fostering an inclusive workplace where creativity, collaboration, and innovation thrive.

Apply today and become part of a growing team where exceptional design makes a lasting impact.