Administrative Assistant

Generate Design is a creative agency specializing in branding, graphic design, website development, marketing, and visual communications. We partner with organizations across a variety of industries to create thoughtful design solutions that help businesses grow and strengthen their brands. We are seeking a highly organized and proactive Administrative Assistant to support our team and help ensure the smooth day-to-day operation of the business. The Administrative Assistant will provide administrative and operational support across multiple departments. This role is ideal for someone who enjoys organization, communication, scheduling, and helping teams stay productive in a remote work environment.

Responsibilities

• Manage calendars, meetings, and scheduling for team members.
• Coordinate internal and external communications.
• Maintain and organize digital files, documents, and records.
• Assist with data entry, document preparation, and administrative reporting.
• Support project coordination and follow up on assigned tasks.
• Schedule client meetings and prepare meeting materials as needed.
• Monitor shared inboxes and route inquiries to the appropriate team members.
• Assist with maintaining company records and operational documentation.
• Support onboarding and administrative processes for new team members.
• Perform other administrative duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Associate's or Bachelor's degree preferred.
• 1+ year of administrative, office support, customer service, or related experience.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to prioritize tasks and work independently.
• Proficiency with Microsoft Office and Google Workspace.
• Comfortable working in a remote team environment.
• Strong attention to detail and accuracy.

Benefits

• Competitive compensation
• Health, dental, and vision insurance
• Paid time off
• Paid holidays
• Professional development opportunities
• Flexible remote work environment

Equal Opportunity Employer

Generate Design is an equal opportunity employer and considers qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

We look forward to learning more about your experience and how you can contribute to our team.