Administrative Assistant Bookkeeping & Operations Support

Administrative Assistant – Bookkeeping & Operations Support

Work Setup: Remote
Employment Type: Full-Time

Role Overview

We are looking for a highly organized and detail-oriented Administrative Assistant to provide administrative, bookkeeping, and operational support. This role will assist with day-to-day business operations, financial administration, client coordination, scheduling, and documentation.

The ideal candidate is proactive, dependable, and comfortable managing multiple priorities while maintaining accurate records and professional communication.

Key Responsibilities

• Manage email correspondence and calendar scheduling


• Draft and send client communications and welcome letters


• Coordinate with clients, vendors, and internal teams


• Assist with bookkeeping, invoicing, and payroll-related tasks


• Review and reconcile expenses and maintain accurate financial records


• Prepare estimates, proposals, and other business documents


• Follow up with clients, vendors, and external parties on outstanding items


• Create and maintain SOPs and administrative documentation


• Maintain organized records and support day-to-day business operations


• Provide general administrative support as needed

Qualifications

• 2+ years of experience as an Administrative Assistant or similar role


• Experience with bookkeeping, invoicing, and payroll


• Strong Excel skills and experience with QuickBooks


• Experience with email and calendar management


• Strong client coordination and communication skills


• Excellent organizational and time-management skills


• Highly detail-oriented with strong follow-through


• Strong written and verbal English communication skills


• Able to multitask and work independently


• Experience in Construction, Manufacturing, Home Improvement, or a related industry is a plus

What We’re Looking For

• Proactive and dependable


• Organized and detail-oriented


• Comfortable handling multiple priorities


• Strong problem-solving and follow-up skills


• Professional and confident when communicating with clients and vendors


• Able to work independently with minimal supervision

Technical Set-up

OS: Windows 11 Home/Pro

Processor: i5 or Ryzen 5 or higher

RAM: 16GB

Accessories: Dual Screen, noise-cancelling headset and a camera