Administrative Coordinator

Seeking an Administrative Coordinator to support our team. This role is ideal for a highly organized administrative professional with experience supporting.

We are open to remote candidates for this position.  

Key Responsibilities

• Provide administrative support for professional education and events, including scheduling, documentation, and coordination with cross functional teams.
   
• Manage contracting process, compliance documentation, and invoice processing for physician speakers, proctors, consultants, and vendors.
   
• Assist with logistics for training programs and events travel coordination, attendee communication, agenda updates, material tracking, and post event follow up.
   
• Maintain organized systems for KOLs, event files, timelines, and tracking tools.
   
• Support distribution and inventory of event materials and resources for field teams.

Qualifications

• Strong administrative or coordination experience, preferably in healthcare, medical education, or medical devices.
   
• Excellent organization skills, attention to detail, and the ability to manage multiple priorities.
   
• Clear written and verbal communication skills.
   
• Proficiency in Microsoft Office (Excel, PowerPoint); experience with Smartsheet, SAP, Wrike or workflow tools a plus.
   
• Familiarity with physician contracting or compliance related processes preferred.
   
• Comfortable working independently in a remote, fast paced environment.
   
• Business acumen for thoughtfully handling important relationships and cross-communication with other company stakeholders.

Are you interested? We are looking forward to welcoming you.