Bid and Proposal Specialist

• Run pursuits from receipt of the solicitation through to
  submission, building the proposal schedule, coordinating the
  kickoff, and driving review checkpoints.
  
• Contribute to the bid or no-bid decision with a clear read of
  fit, requirements, and effort. Full ownership builds over time and
  is not expected from day one.
  

• Build a compliance matrix for every solicitation, tracking
  each requirement, question, format rule, and portal step to completion.
  
• Run a final compliance and consistency sweep before submission
  so nothing required is missed.
  

• Research the issuing organization's priorities, strategic
  initiatives, and operating environment, and translate the insight
  into positioning and win themes we can leverage.
  

• Draft, edit, and refine narrative responses, executive
  summaries, workbooks, questionnaires, and forms, written to the
  evaluation criteria.
  
• Leverage AI tools to accelerate drafting and research, then
  verify accuracy, compliance, and voice before anything is submitted.
  

• Align and follow up with subject matter experts across
  departments so input is gathered, complete, and delivered on
  schedule to the standard the response requires.
  

• Establish our response methodology: how questions are
  structured, answered, and evidenced, supported by a reusable
  content library, templates, and approved messaging.
  

Requirements

• Proposals live and die on the details. You catch the missing
  form, the wrong word limit, the inconsistent name, every time,
  because a compliance slip can disqualify strong work.
  

• Tight, immovable timelines are the norm, and you stay
  organized and steady when several are converging at once.
  

• You write how the response will be scored, turning technical
  input into clear answers that give the evaluator exactly what they
  are looking for.
  

• You dig into an issuing organization's priorities and
  incumbents, and translate what you learn into a sharper win theme.
  

• You chase input from senior colleagues who do not report to
  you, and you do it in a way that keeps the relationship strong.
  

• You use AI to work faster, verify everything before it goes
  in, and you want to grow into owning the whole bid function.
  

• You turn one-off effort into something repeatable. Every
  pursuit should leave behind a template, an answer, or a lesson
  that makes the next one faster.
  

• Strong written English and the ability to write clearly under
  tight constraints.
  
• Comfortable following up with senior colleagues who do not
  report to you to keep deadlines on track.
  
• Willingness to use AI tools in your workflow.
  
• Highly organized and detail-oriented, comfortable managing
  versions, checklists, and moving parts.
  

• Bachelor's degree in Business, B2B Marketing, Engineering, or
  a related field.
  

• 2 to 4 years, with any experience in business development,
  proposals, bids, B2B or product marketing, or a related field. It
  does not need to be a full two years specialized in proposals.
  

• Background in enterprise software or SaaS.
  
• Experience with public sector or government tenders and their
  procurement rules.
  
• Familiarity with AI tools such as Claude Code (can be taught).
  

• 25-50%
  

• Flexible, with occasional evening meetings for US overlap.
  Full US hours are an option, or split your day as long as key
  deadlines and meetings are covered.
  

Benefits

• You'll
  join a global family of passionate people building a
  sustainable, scalable ecosystem committed to using logic to
  create a better experience.
  
• You
  will be empowered to drive change, challenge the status quo, and
  innovate without bureaucracy slowing you down.
  
• We
  will invest in you, with a clear path from contributor to owning
  the bid process and its playbook.