Billing Coordinator

Job Title: Billing Coordinator

Work Arrangement: Remote

Schedule: Part-time, 20 hours per week

Start Date: ASAP

Employment Type: Fixed monthly rate, part-time 

Role Description

The Billing Coordinator will be responsible for preparing invoices, verifying billing details, processing and tracking payments, following up with clients regarding outstanding balances, and coordinating with the internal team on billing-related matters. This person will also assist with preparing and sending client quotes.

This role requires strong attention to detail, reliability, and professional communication skills, especially when handling client follow-ups and payment-related concerns.

Job Responsibilities

• Prepare, send, and verify client invoices to ensure billing accuracy
• Process payments and ensure charges are completed correctly
• Track payment status and confirm that payments are received
• Follow up with clients regarding outstanding or pending payments
• Prepare and send client quotes as requested by the team
• Coordinate with internal team members on billing updates, quote requests, and payment matters
• Maintain accurate billing records using FreeAgent and internal tracking systems
• Use Google Suite for documentation, communication, and task coordination
• Follow established billing workflows and adapt quickly to internal processes
• Flag billing issues, missing information, or payment concerns to the appropriate team members

Qualifications

• Previous experience in billing, invoicing, administrative support, bookkeeping support, or payment coordination is preferred
• Experience using FreeAgent is a plus, but not required; training will be provided
• Familiarity with Google Suite is preferred
• Strong attention to detail and accuracy in handling billing information
• Reliable and consistent with follow-ups, especially for outstanding payments
• Professional written communication skills for client-facing messages
• Comfortable learning new systems and following structured processes
• Able to work independently and manage recurring billing tasks with minimal supervision
• Organized, responsive, and able to coordinate effectively with internal team members

What we Offer:

• Opportunities for growth and advancement

Work Hours:

• Available to work part-time, 20 hours per week
• Able to start as soon as possible once selected and onboarded