Construction Bookkeeper (Multi-Entity)

Location: Remote Employment Type: Full-time, independent contractor Hours: Primarily asynchronous, with a few hours of morning US Eastern Time overlap Reports to: Founders

About the Company

We are a real estate design-build and investment company specializing in high-end residential renovation. They acquire homes that need heavy rehabilitation, strip them down to the frame, and rebuild them into premium living spaces, managing the full process from permitting and material sourcing through skilled trades and finishes.

The business runs on two sides: a general-contracting and construction operation, and a real estate investment arm. That structure means the books span multiple entities — and the finances carry the specific demands of construction accounting, not general small-business bookkeeping. The company is founder-led, scaling, and currently active across New York and Vermont.

About the Role

Right now, the founders are carrying the finance function themselves while running builds and sourcing deals. This role exists to take that off their plate entirely.

You will own day-to-day bookkeeping across multiple entities: keeping transactions categorized, accounts reconciled, clients invoiced, and payroll run — plus the construction-specific accounting that makes this role specialized: job costing, work-in-progress (WIP) tracking, retainage, progress billing, and subcontractor 1099s. Because much of this work is heads-down and internal, it can run largely on your own schedule, with the goal that the founders wake up to clean, current numbers. This is a specialized construction bookkeeping role — not administrative support.

Key Responsibilities

Bookkeeping & Reconciliation

• Categorize transactions and reconcile accounts across multiple entities


• Maintain clean, current, audit-ready books

Construction Accounting

• Track job costing by project


• Maintain WIP schedules


• Manage retainage and progress billing

Accounts Payable / Receivable

• Invoice clients and manage collections


• Process vendor and subcontractor payments


• Prepare and manage 1099s

Payroll

• Run payroll for employees and contractors accurately and on schedule

Reporting

• Complete month-end close


• Deliver clear financial reporting to the founders

Required Qualifications

• Proven bookkeeping experience, ideally within construction or real estate


• Experience managing books across multiple entities


• Working command of construction accounting concepts: WIP, retainage, progress billing, job costing, and 1099s


• Proficiency in accounting software (QuickBooks and/or Xero)


• Payroll experience


• Strong written English and availability for a few hours of morning ET overlap

Preferred Qualifications

• Experience working with US-based clients and familiarity with US accounting conventions


• Experience with construction management platforms (Buildertrend, CoConstruct, Knowify, or Procore)


• QuickBooks ProAdvisor or Xero certification

Ideal Candidate Profile

You are detail-obsessed and precise, and you take genuine ownership of the numbers. You are comfortable running the books independently across several entities, fluent in the specifics of construction accounting, and proactive about flagging issues before they become problems. You work well asynchronously and take pride in delivering clean, reliable finances the founders can trust without checking your work.

Why Join

This is a chance to own the finance function of a growing company from an early stage, with real autonomy and direct access to the founders. As we scale into development work, the scope and impact of this role grow with it.