Salary :
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About the Role
We are looking for a detail-oriented and highly organized Business Operations & Accounts Coordinator to support our operations, contracts, and payment workflows. This role plays a key part in ensuring accurate documentation, timely payments, and smooth day-to-day administrative operations across the business.
Responsibilities
Maintain all creator and vendor contracts, invoices, and payment documentation in Google Drive
Ensure PEAs and contracts are fully countersigned prior to any payment processing
Create and update contracts using approved templates on an ad hoc basis
Review influencer invoices against contracts and scopes of work
Review vendor invoices, route for approval, and submit to Accounting
Cross-check invoice legitimacy and troubleshoot payment issues or delays
Monitor pending bills in Bill.com and escalate issues when necessary
Notify stakeholders when payments are ready for approval and scheduling
Execute approved payments via credit card when required
Organize photoshoot and creative assets across Google Drive and Figma
Set up and manage email and Slack access for team members
Troubleshoot platform and access-related issues
Provide support for calendar management, travel booking, and logistics as assigned
Qualifications
- Exceptional attention to detail and accuracy
- Strong written communication and documentation skills
- Experience with invoicing, contracts, and payment workflows
- Comfort working with tools such as Google Drive, DocuSign, Bill.com, and Figma
- High judgment, discretion, and accountability
$800 - $1,100 a month
Working Hours: EST
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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