Calendaring Specialist I

Description

A Little Bit About Us

If you're looking for a rewarding career at a company with a supportive workplace culture and unlimited potential for growth, consider Gemini Legal. We are a dynamic, industry-leading, technology-based company headquartered in Rocklin, California. Gemini provides support services to California attorneys, collecting digital records and offering vocational counseling to injured workers.

Our management team has an open-door policy, and our exceptional growth is credited solely to our team members and their dedication to collaborate, achieve and give back. Success is celebrated and integrity is the essence of who we are.

Ethical. Passionate. Smart. These three tenets drive our diverse team, and we welcome dedicated individuals to apply to join our work family.

A Little Bit About the Position

As a Calendaring Specialist at Gemini, you’ll play a vital role in ensuring seamless case management and hearing preparation. This position is at the heart of our litigation team, responsible for maintaining accurate schedules, preparing case files, and managing legal documentation with precision and efficiency. You’ll coordinate closely with hearing representatives, clients, and internal teams to keep legal proceedings on track, handling everything from mail management and case documentation to scheduling and administrative support. If you thrive in a fast-paced, detail-driven environment and enjoy part of a passionate team, we invite you to apply and contribute to Gemini’s commitment to excellence in legal support.

• Location: Hybrid-remote (Must be located near our Rocklin, CA office)
• Schedule: Monday-Friday, 8:00am-5:00pm
• Compensation: $21.63-$28.37/hour

Requirements

• High school diploma or equivalent required
• 1+ years of experience in the workers’ compensation field is preferred but not required
• Prior experience in a legal or administrative role is desirable but not always required
• Familiarity with workers' compensation laws and regulations in California is a plus but not required
• Typing speed of at least 45 WPM with 90% accuracy
• Strong organizational skills and attention to detail
• Effective communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive information
• Proficient in written communication skills, including proof-reading, syntax, and grammar
• Proficiency in office software, including Google Docs and/or Microsoft Office Suite
• Basic knowledge of legal case management software is a plus but not required
• Experience working in an office setting
• Exceptional teamwork

Functional Requirements

Must be able to perform the essential functions of the position with or without accommodation, including, but not limited to:

• Sitting for at least one hour at a time (total: 4-6 hours/day)
• Keyboarding for extended periods (total: 4-6 hours/day)
• Using a phone with or without a headset for extended periods (total: 3-5 hours/day)
• Using office equipment such as copiers and scanners for at least one hour at a time (total: 2-3 hours/day)

What You'll Love About Gemini

• Experience a unique company culture driven by shared values and a strong sense of community
• Enjoy comprehensive health coverage, including medical, dental, vision, hospital indemnity, life, disability, and accident insurance
• Generous PTO starting with 80 hours per year, along with 40 hours of community volunteer time, 12.5 observed holidays, and 48 hours of sick time
• Support your financial future with a 401(k) plan that receives a company match
• Expand your horizons with our education tuition reimbursement program, and ongoing leadership and career development opportunities
• Receive support for all of life's situations through our Employee Assistance Program (EAP) and legal assistance benefit
• Be recognized for your hard work and show your gratitude for others through our employee recognition program, which includes gifts and awards
• G.I.V.E. back to the community with our company-paid annual donation to a non-profit or charity of your choice
• Emphasis on work-life balance, offering flexible work locations and schedules whenever possible