Client Data Assistant

Overview

We are seeking a detail-oriented and organized Client Data Assistant to support daily administrative operations. The successful candidate will help maintain accurate client and patient records, update information in the company’s database, organize digital files, and assist with routine data management tasks. The ideal candidate should be reliable, organized, and committed to maintaining the confidentiality of sensitive information.

Key Responsibilities

• Enter, update, and maintain accurate client and patient information in the database.
• Review records for missing information, errors, and inconsistencies.
• Organize and maintain electronic files and administrative documents.
• Assist with retrieving and verifying client information when needed.
• Support administrative staff with data entry and recordkeeping tasks.
• Handle confidential information in accordance with applicable privacy policies and HIPAA requirements.
• Prepare basic reports and maintain organized data records.
• Communicate with team members to resolve data discrepancies.
• Complete assigned administrative tasks accurately and within established deadlines.

Requirements

• High school diploma or equivalent preferred.
• Basic computer skills and familiarity with Microsoft Word, Excel, or similar applications.
• Strong attention to detail and organizational skills.
• Good written and verbal communication skills.
• Ability to manage time effectively and follow instructions.
• Willingness to learn new software and administrative procedures.
• Previous data entry or administrative experience is an advantage but not always required.

Required Skills

• Data entry and record management
• Attention to detail
• Basic computer proficiency
• Organization and time management
• Confidentiality and professionalism
• Communication and teamwork
• Accuracy and problem-solving