Salary :
š Now Hiring: Client & Event Operations Coordinator (Onsite Role) š Open in Argentina, Guatemala, Honduras & Kenya š Fullātime \u007C Monday to Friday \u007C 9:00 AM ā 5:00 PM EST About the Role We are looking for a proactive, organized, and detailāoriented Client and Event Operations Coordinator to support our Account Executive team. This onsite position is responsible for managing event logistics, communication, and administrative workflows to ensure every event moves smoothly from booking to execution. This role is ideal for someone who thrives in fastāpaced settings, communicates professionally, and enjoys coordinating multiple stakeholders.
ā Key Responsibilities Client & Event Coordination
Serve as the primary point of contact between clients, speakers, and internal teams. Collect event materials and slide decks; ensure all items are submitted on time. Track preāevent tasks, deadlines, and necessary follow-ups. Provide proactive and consistent communication to all stakeholders. Schedule calls or appointments for the sales team.
Contract & CRM Administration
Enter and maintain accurate CRM data (HubSpot). Create tasks and support Account Executives in completing them. Review contracts and coordinate revisions or approvals. Maintain updated speaker and client records.
Financial & Expense Support
Request, collect, and organize speaker receipts and reimbursement documentation. Assist in invoice preparation and monitor payment timelines.
Relationship Growth & Research
Identify strategic contacts within existing accounts to support expansion. Research organizations, industries, and potential event opportunities.
CrossāFunctional Collaboration
Work closely with Finance and Operations teams to ensure process alignment. Participate in team meetings and recommend process or workflow improvements.
š Qualifications
Bachelorās degree or equivalent experience. 1ā4 years of experience in event coordination, client service, operations, or professional services. Strong written and verbal communication skills. Excellent organization, attention to detail, and ability to manage deadlines. Proficiency using Microsoft 365 and HubSpot CRM. Strong judgment and decisionāmaking skills. Ability to work both independently and collaboratively.
š Recruitment Notes
Validate experience in client communication, CRM use, and event logistics. Confirm ability to work in fastāpaced environments with shifting priorities. No assessments required unless requested by the client.
#Solvo #LI-Promoted
$10 - $10 a month
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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