Clinical Administrative Specialist

Job Description: Clinical Administrative Specialist, Fully Remote

Only-Connect is a growing and innovative mental health company dedicated to providing high-quality, insurance driven care via our telehealth platforms. We are seeking a highly organized, detail-oriented, and experienced Clinical Administrative Specialist to join our team on a part-time basis with the opportunity to transition to full-time. This is a fully remote position offering flexibility and the chance to contribute significantly to our mission of accessible mental healthcare.

Responsibilities:

• Verify client eligibility for mental health services, testing and psychiatric care


• Manage the onboarding process for new client accounts from first referral contact through intake.


• Confirm sessions daily with clinicians, follow up to confirm progress notes, communicate with clients about changes in benefits, outstanding charges and resolving any deductible and/or benefit discrepancies.


• Track daily clinician productivity, and check that against biweekly clinician and clearing house invoicing.


• Maintain meticulous and organized records of all billing activities.


• Demonstrate proficiency in Microsoft Excel for data management and analysis.


• Have an understanding of mental health CPT codes or demonstrate quick ability to learn and synthesize that information


• Utilize Therapynotes EHR for billing and documentation purposes, with the flexibility and willingness to learn other EHR systems as needed.


• Communicate effectively and professionally with insurance companies, clients (when necessary), and internal team members.


• Work independently and effectively under pressure to meet deadlines.

Qualifications:

• Familiarity with account settlements and effective follow-up procedures.


• Strong Proficiency in Microsoft Excel


• Strong organizational skills and meticulous attention to detail.


• Ability to work independently, prioritize tasks, and manage time effectively in a remote environment.


• Ability to operate effectively as part of a team, stepping in when needed to support team members 


• Reliable high-speed internet connection and good phone reception are mandatory.


• Excellent interpersonal communication skills, demonstrating the ability to interact warmly and efficiently with team members, clinicians, and clients


• Must be available to work one weeknight evening twice a month from 10 pm-12 am EST, as well as two hours on weekends (Saturdays 11 am-12 pm or Sundays 5-7pm)

Compensation and Benefits:

• Competitive hourly rate, commensurate with experience.


• Part-time position starting at 20 hours/week, building to 30-40 hours/week


• $20-30/hour, commensurate with experience


• Fully remote work environment offering flexibility and work-life balance.


• 1099 Independent Contract position


• Opportunity to be part of a supportive and growing team dedicated to improving access to mental healthcare.