Data Processing Clerk

The Data Processing Clerk is responsible for accurately entering, updating, and maintaining organizational data to support the daily operations of Appalachian Children's Home. This role ensures that records related to youth services, staff, donors, compliance, and administrative functions are complete, organized, and secure. The ideal candidate is detail-oriented, organized, and committed to maintaining confidentiality in a child welfare setting.

Key Responsibilities

Data Entry & Record Management

Enter and update client, donor, staff, and program data into internal databases and management systems.

Review source documents for accuracy and completeness prior to entry.

Maintain electronic and physical filing systems in compliance with agency policies.

Perform regular audits to verify data accuracy and consistency.

Scan, index, and upload documents into digital record systems.

Reporting & Documentation

Generate routine and special reports for supervisors and program leadership.

Assist with compiling data for grant reporting, licensing reviews, and audits.

Track deadlines for documentation and follow up as needed to ensure timely submissions.

Administrative Support

Respond to internal data requests from program staff and leadership.

Assist with processing forms, applications, and other organizational paperwork.

Support data-related aspects of onboarding, compliance tracking, and program services.

Maintain strict confidentiality of sensitive youth, family, and personnel information.

Quality & Compliance

Ensure all data handling complies with organizational policies and applicable privacy regulations.

Identify discrepancies and notify supervisors of potential issues.

Recommend improvements to data management processes when appropriate.

Qualifications

Education & Experience:

High school diploma or GED required; Associate’s degree in Business Administration, Information Systems, or related field preferred.

1–2 years of data entry, clerical, or administrative experience preferred.

Skills & Competencies:

Strong attention to detail and accuracy.

Proficiency in Microsoft Office (Word, Excel, Outlook) and database systems.

Excellent organizational and time-management skills.

Ability to manage confidential information with discretion.

Effective written and verbal communication skills.