Defense Program Administrator

We are seeking a Program Administrator to assist program officers and government personnel with internal work processes and procedures. This position involves managing travel arrangements, performing clerical duties, and supporting human resource functions for the department. The ideal candidate will have experience with the Defense Travel System (DTS), Joint Travel Regulations (JTR), and other relevant administrative systems, along with strong organizational and communication skills.

DUTIES AND RESPONSIBILITIES:

• Collect and maintain current technical, financial, and policy directives that apply to the Sea Warfare and Weapons Department.
• Perform clerical and administrative duties, including preparing conference packages, setting up teleconferences and meetings, responding to phone calls and emails, and completing routine office tasks.
• Serve as a subject matter expert on travel regulations and policies, including JTR, foreign clearance guides, and national/international visit requirements.
• Prepare and submit VISA or passport requests, maintain travel budgets, coordinate Military Air Flights, and submit Aircraft and Personnel Automated Clearance System (APACS) requests.
• Assist program officers with Defense Travel System (DTS) by entering travel requests, coordinating travel through the Scheduled Air Transportation Office (SATO), and arranging lodging and other travel-related responsibilities.
• Collect travel receipts and documentation, draft reimbursement vouchers, and ensure compliance with travel regulations and policies.
• Support foreign travel requirements, including verification, preparation of diplomatic and country clearances, and submission of associated travel documentation.
• Support human resource functions such as check-in/check-out processes, training requests, data entry into the Personnel Process Improvement (PPI) Suite System, monitoring timekeeping, and coordinating office space and equipment assignments.
• Support department program officer in various administrative and logistical functions, including meeting coordination, reserving venues/facilities/conference spaces, coordinating with Corporate Strategic Communications (CSC) teams as necessary, and/or coordinating off-site events.

REQUIRED SKILLS:

• The candidate must be a U.S. citizen with an active SECRET clearance or the ability to obtain one.
• High school diploma with at least ten (10) years of experience providing administrative, business, and financial support, OR a bachelor’s degree from an accredited college or university and five (5) years of experience providing administrative, business, and financial support.
• Demonstrated expertise using Defense Travel System (DTS) and knowledge of Joint Travel Regulations (JTR).
• Experience working with the systems or similar systems, including Defense Information System for Security (DISS), Wide Area Workflow (WAWF), Contract Administration System (CAMIS), Standard Accounting and Reporting System (STARS), and iConnect
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint for creating documents and managing data.
• Experience in office management and administrative support functions.

DESIRED SKILLS:

• Previous experience providing administrative support for Department of Defense organizations.

• Job Type:          Full-Time
• Job Location:   875 N Randolph St, Arlington, VA 22203
• Remote Work:  Hybrid (Up to 60% remote)
• Clearance:        US Citizen (Active SECRET clearance preferred)
• Pay:                   Up to $75K/yr. (Depends on Experience)